Import Payables Coordinator

At Reitmans (Canada) Limited (RCL), every moment of every day revolves around our customers and our love of fashion. We believe fashion empowers our customers to put their best foot forward when it matters the most. From the design table to the stores and our digital channels, we are always finding new ways to create memorable customer experiences, backed by a strong brand portfolio and powered by the most passionate people in the industry.

The opportunity :

The Import Payables Coordinator is responsible for managing the full cycle of payments to external business partners via wire transfers through the Online Banking for Business platform. They ensure the accuracy, timeliness, and compliance of payments related to merchandise and various expenses. Additionally, they are responsible for accurately entering payment-related data and overseeing associated functions throughout the payment cycle.

Key Responsibilities :

• Process and prepare payments via wire transfer through Online Banking for Business, validating invoice details and generating payment cycles in PeopleSoft to select overdue invoices.
• Compare the payment data submitted with the trial register, analyze payment cycles, and ensure their closure for monthly fiscal periods.
• Investigate returned payments and verify shipping documentation for invoices from various sources.
• Ensure proper transmission of electronic invoices into the internal system and approve vendor commission invoices before payment.
• Enter liability invoices, credits, and debit notes into the internal system, and review the Partner Maintenance Form for accuracy and completeness.
• Set up the bank template on Online Banking for Business upon receipt of the Partner Maintenance Form and approved documents.
• Generate and distribute daily, weekly, and monthly reports to internal partners while maintaining constant communication to meet deadlines.

Qualifications :

• University degree in Commerce, Business Administration, or a related field.
• At least 1 year of experience in finance, accounting, or administration, preferably with a focus on payment management.
• Strong proficiency in Microsoft Office, with hands-on experience in financial management systems such as PeopleSoft.
• Proven ability to process and validate wire payments, and generate payment cycles within an ERP system.
• Strong analytical skills to review payment data, resolve discrepancies, and ensure data accuracy in the internal system.
• Fluency in both French and English to facilitate smooth communication with internal and external partners.

What we offer (Why work with us) :

• A competitive benefits package (Full Time Employees Only)
• Paid Time Off (Sick Time, Flex Days & Vacation) (Full Time Employees Only)
• Additional benefits include opportunities for advancement and tuition reimbursement.
• 50% discount at all Reitmans (Canada) Limited brands (Penningtons, Reitmans & RW&CO.)
• Generous Employee Referral Policy.

If this inspires you…let’s talk. Send us your resume today!

Reitmans (Canada) Limited is an equal opportunity employer. We are committed to a diverse and inclusive workplace for all. We recognize that our future success depends on the perspectives and contributions of all our employees; their diverse backgrounds, abilities, and experiences make our business stronger. If you are contacted for a job opportunity, please advise us of any accommodations needed to ensure fair and equitable access throughout the recruitment and selection process. All accommodation information provided will be treated as confidential and used only for providing an accessible candidate experience.

We thank all applicants. Only selected candidates will be contacted.