IMPACT Associate - Office of Corporate Planning & Strategic Projects

Job Description

IMPACT Associate – Office of Corporate Planning & Strategic Projects

Competition Number: 25/46

Posting Scope: Internal / External

Posted Date: March 4, 2025

Closing Date: April 1, 2025, 4:30 PM PST

Department: City Manager's Office

Posting Type: Temporary - up to 8 months

Work schedule: Monday to Friday (35 hour work week)

Salary: $30.85 per hour, Pay Grade 2

Job Code: 4461

Employee Group: This is a CUPE Local 50 position

Number of Vacancies: 1

The Office of Corporate Planning & Strategic Projects provides support and guidance to City teams and employees. Key responsibilities include project management support, grant administration, modern workplace coordination, annual reporting, and policy development.

The IMPACT Associate will report to the Assistant Director, Office of Corporate Planning & Strategic Projects. This role supports key initiatives that help City departments meet their service goals and comply with regulations. The IMPACT Associate will be responsible for:

• Improving communication and sharing information about corporate initiatives.
• Organizing internal collaboration sessions along with training and development to support project management skills and knowledge building.
• Identifying, preparing, and supporting external grant applications.
• Tracking partnerships with post-secondary institutions.
• Supporting the administration of the City’s Modern Workplace program.
• Other duties as needed.

The ideal candidate will have experience in communications, research, policy implementation, and administrative tasks. The successful candidate will be well-organized and a self-starter with a willingness to learn.

If you are someone who can excel in a small team and is enthusiastic about supporting others in delivering municipal services, we would love to hear from you!

POSITION FUNCTION

As an IMPACT Initiative Associate hired under the City of Victoria’s Inclusive Municipal Program for Advancing Careers and Training, you will be given meaningful and challenging assignments while being introduced to a career in municipal government. In this Associate position, you will assist with projects within a specific City department, contribute to the overall goals of the work unit, have job shadowing opportunities, and participate in educational experiences.

KEY DUTIES

• Collaborate closely and actively participate in feedback sessions with a supervisor to contribute to the continuous improvement of the organization's operations.
• Utilize tools and software platforms under the direct guidance of your supervisor.
• Participate actively in the development and enhancement of projects aligned with the department's strategic goals.
• Provide valuable field and/or office support to support the successful execution of assigned projects.
• Collaborate with team members to facilitate shared learning and contribute to the evaluation and implementation of innovative solutions. Maintain detailed records of your work process, including any challenges encountered and problem-solving approaches employed.
• Collaborate with colleagues from different departments or teams on cross-functional projects to gain a broader perspective and develop a well-rounded skill set supporting your knowledge and success in a municipal career.
• Attend and actively participate in educational activities that enhance your knowledge and skills, aligning with IMPACT program objectives and the department's needs.

INDEPENDENCE

• Work is assigned by supervisor and reviewed upon completion.
• Problems are referred to supervisor.

WORKING CONDITIONS

Physical Effort: Sit with arms unsupported while keyboarding. (occasional)

Mental Effort: Meet multiple deadlines. (occasional)

Visual/Auditory Effort: Focus on a variety of source data and computer for short periods. (occasional)

Work Environment: Office, may attend work sites. (occasional)

KEY SKILLS AND ABILITIES

• Organize and prioritize work.
• Demonstrated analytical and problem-solving skills.
• Understand and carry out job-related instructions.
• Ability to learn quickly and independently.
• Ability to maintain a high level of confidentiality.
• Maintain accurate records with attention to detail.
• Communicate effectively verbally and in writing.

QUALIFICATIONS

Eligible candidates must self-identify as one or several of the following:

• Racialized
• Indigenous
• Black / African Descent
• Newcomer, immigrant, or refugee (living in Canada for under five years)
• 2SLGBTQIA+
• Gender-diverse
• Person with disabilities / disabled.
• Neuro-divergent

Individuals who are part of an equity-seeking and equity-deserving group that is not captured above are asked to include this in their application for consideration.

Applicants will be required to demonstrate how participation in the program would contribute to their career goals, particularly in relation to employment in the public sector.

Formal Education, Training and Occupational Certification: Have language proficiency in English (equivalent to Canadian Language Benchmark (CLB) Level 6).

Experience: IMPACT Initiative Associates require at least 6 months of fundamental knowledge and practical experience related to tasks and responsibilities similar to those outlined in the position or an equivalent combination of education and experience.

To apply for this opportunity, you will need to create an online profile or log back into our career portal at www.victoria.ca/jobs - only online submissions will be considered. All applications must be submitted online by 4:30 pm on the closing date noted on the posting. Please be prepared to provide proof of qualifications as outlined in your resume.

The City of Victoria is committed to integrating equity, diversity, inclusion, and accessibility into our programs, policies, spaces, and services. Our goal is to cultivate a diverse and inclusive workforce that reflects the community we serve and aim to become. Individuals who are Indigenous, racialized, immigrants, persons with disabilities, 2SLGBTQIA+, or facing any additional barriers are encouraged to apply. Accommodations will be available upon request throughout the application and selection process.

If you require assistance, please email us at careers@victoria.ca.