Humanitarian Program Officer - Oxfam Canada

Internal/External Posting Notice

Title: Humanitarian Program Officer

Department: International Programs

Status: Full-time, 18 - 24 months term, unionized

Location: Ottawa, ON Canada

Immediate Supervisor: Manager, Humanitarian Unit

Salary: $67,966 - $89,439

Level: Band 2

Application Deadline: December 13, 2024

Join Our Team & Discover Rewarding Opportunities

Oxfam Canada is an affiliate of the international Oxfam Confederation networked in over 85 countries as part of a global movement for change. Our mission is to build lasting solutions to poverty and injustice with a focus on improving the lives and promoting the rights of women and girls. We work directly with communities, partners and women's rights organizations to challenge the systems that perpetuate inequality and keep people poor. Together we seek to influence those in power to ensure that women trapped in poverty have a say in the critical decisions that affect them, their families and entire communities. That’s why we believe that ending global poverty begins with women’s rights.

Oxfam Canada offers a generous compensation and benefits program, but more than that, we offer the opportunity to be a part of our global movement for change. If you advocate for gender equality, are passionate about women’s rights, and share our values of Equality, Empowerment, Solidarity, Inclusiveness, Accountability, and Courage – we want you on our team!

SCOPE OF POSITION:

Reporting to the Manager, Humanitarian Unit, the Humanitarian Program Officer (Hum PO) provides support to in-country staff in the design, administration, management and implementation of humanitarian projects, funded largely by Global Affairs Canada (GAC), as well as other funders, notably the Canadian Humanitarian Assistance Fund (CHAF), as well as ensures all aspects of sound management of appeal funds. The Humanitarian Officer monitors projects remotely and through project visits, ensures effective implementation and quality. The Officer ensures all aspects of donor compliance, including donor relationship management. The Officer supports the development of new funding proposals in response to rapid-onset and protracted emergencies, including standing calls for proposals, and CHAF submissions.

With a portfolio of projects primarily focused on WASH, EFSL and protection, the Hum PO ensures that Oxfam’s Gender in Emergencies (GiE) minimum standards are upheld. As well, the Hum PO supports the Manager to increase women's rights and feminist approaches in the humanitarian portfolio. The Hum PO may also engage with a range of external stakeholders to promote Oxfam programs, advance good practices and disseminate learnings.

Successful completion of this mandate requires the HUM PO to negotiate and maintain effective working relations with a range of stakeholders, including staff of Oxfam country offices and affiliates; Head Office colleagues in the International Program Department and other departments; as well as program partners and allies, funders and donors, other Oxfam affiliates, governments and agencies.

MAJOR RESPONSIBILITIES:

Project Implementation Support

• Monitor the implementation of assigned project(s), including compliance with donor requirements, budget and financial requirements; partner agreements and other contracts; and implementation and work plans;
• Ensure timely submission of accurate and quality narrative and financial reports in accordance with contractual requirements;
• Ensure accurate annual and cumulative project budgeting and accurate and timely monitoring of planned project spending as a key contribution to Oxfam Canada’s financial operations;
• Monitor contractual agreements with international allies, partners and consultants beyond the reach of the country office, leading on reporting, liaison and accountability functions with these agencies;
• Maintain the required database and files on partners, projects and contracts in keeping with organizational standards;
• Support quality of programs with the timely provision of technical advisory support to in-country staff on program-related issues, notably on Gender in Emergencies;
• Support country office staff in the documentation and dissemination of program experiences and lessons learned, in keeping with Oxfam guidelines and standards; provide or produce communications materials for different audiences;
• Maintain a current understanding of humanitarian issues including Canadian government policies and programs related to the designated project portfolio.

New Business Development

• Support the development of new proposals either in response to rapid onset emergencies or to specific calls for proposals of funding agencies.

Institutional Engagement and Representation

• Engage in organizational processes including team meetings, working groups and committees as assigned;
• Ensure effectiveness of cross-organizational linkages with Oxfam Canada’s Policy and Campaigns Department, Fund Development and Finance and Operations, as well as with other units of the International Programs Department;
• Provide assistance to the Humanitarian Manager on tasks related to Oxfam Canada’s engagement in the Humanitarian Coalition, Humanitarian Response Network and Oxfam’s Global Humanitarian Team, including humanitarian advocacy and campaigning;
• Represent Oxfam Canada at designated tables within the Oxfam International confederation and the Canadian NGO community; and with donors.
• Ensure effective linkages and communications with external stakeholders including the Canadian public as well as donors, coalitions, networks and other audiences, including representation, media and other presentations as needed.

Other related duties as assigned

REQUIRED KNOWLEDGE, EXPERIENCE & COMPETENCIES:

• University degree in a relevant field;
• A minimum of five years work experience with an international humanitarian/development organization, including 2 years of international overseas experience;
• Strong analytical understanding and demonstrated experience/knowledge in the area of gender and women’s rights;
• Demonstrated familiarity with key humanitarian programmatic interventions (WASH, EFSL, Health, Nutrition, GiE, Protection, Shelter/NFI) and triple nexus;
• Knowledge of/experience with the policies, practices and requirements of Global Affairs Canada;
• Excellent written and spoken skills in English are required, including strong analytical and report-writing capability;
• Excellent organizational and administrative skills, backed by demonstrated experience in organizing and managing efficiently information, data, and accountability processes (contract compliance including financial and narrative reporting);
• Strong interpersonal and team skills;
• Demonstrated capacity to work both in a self-directed manner and collaboratively with other staff and stakeholders;
• Strong computer skills in word processing, spreadsheet, electronic mail and database systems, use of social networking;
• Demonstrated capacity to work effectively in a wide range of cultural and political settings;
• Demonstrated commitment to feminism, anti-racism, justice, equity, diversity and inclusion.
• Willingness to sign and abide by the Oxfam Code of Conduct;
• Ability to undertake international travel, including in difficult circumstances.

ADDITIONAL QUALIFICATIONS: The following qualifications are considered significant assets:

• Technical expertise in WASH, EFSL, protection, and/or GiE;
• Experience in innovative approaches to monitoring and evaluation of humanitarian projects;
• Experience in the documentation and dissemination of project and program learning;
• Knowledge of other institutional funders of international humanitarian programs;
• Experience working in an international NGO confederation;
• Second language skills relevant to organizational needs.

In addition to competitive pay, Oxfam Canada Offers:

• 35-hour work week and the ability to work flexible hours.
• 4 weeks of paid vacation per year, prorated based on FTE equivalence, plus paid office closure from December 27 to 31.
• Extensive health, dental and wellness coverage for staff and their dependents.
• Paid sick days, and additional time off for personal and care responsibilities.
• Pension plan contributions.
• Caring, compassionate and supportive work environment that recognizes that work is one of the many responsibilities we have to prioritize in our lives.
• Regular opportunities for all staff across Canada to meet – in person and virtually – to learn, connect and grow as a team!

** MUST be eligible to work in Canada **

We recognize that structural barriers shape experiences and job qualifications. If you don’t see yourself reflected in every job requirement listed in the posting above, we still encourage you to apply!

As an organization and as individuals, we stand against all systems of oppression, violence, and hate. We stand for justice, equity, diversity, inclusion (JEDI) and decolonization within our organization and society at large, guided by our Anti-Racism and Anti-Oppression Principles (ARAO), our Feminist Principles, and our six core values: Equality, Empowerment, Solidarity, Inclusiveness, Accountability, and Courage. Our Strategic Framework 2021-2025 has a commitment to grow as a feminist, diverse and inclusive organization. To that end, we have created an Anti-Racism, JEDI and Decolonization Strategy 2023-2025 with a vision to become a more just, inclusive and equitable organization, unbound by the oppressive systems of racism, white supremacy, patriarchy and the legacy of colonialism that have fueled global poverty and inequality.

We prioritize creating a compassionate, inclusive workplace where everyone feels valued and connected. We are especially eager to hear from women and gender non-conforming individuals, Indigenous peoples, Black and racialized communities, 2SLGBTQI+ individuals, persons with disabilities, immigrants to Canada, and others from underrepresented groups.

If you require adaptive measures during any stage of the recruitment process, please notify us at CAN-TEAM-HR@oxfam.org or (613) 237-5236. We are committed to providing accommodations to meet your needs. Oxfam Canada has an accommodation policy for persons with disabilities. The job posting is available in alternate formats.

Important Note: Offers of employment are conditional upon signing our code of conduct, satisfactory references, and any required screening checks. At Oxfam Canada, we place a high priority on ensuring that only individuals who share and demonstrate our values join our team.

For additional career opportunities, visit oxfam.ca/employment-opportunities. Please note that we do not offer internships or overseas volunteer placements.

We welcome you to join our movement – sign up for news and updates today.

We thank all those who apply, however, only those selected for an interview will be contacted.