Human Resources Manager, Systems and Compliance

Human Resources Manager, Systems and Compliance

Interested applicants must submit their application and all required documents online on the Douglas College Career Site. Please ensure your resume clearly explains how you meet the required knowledge, skills and abilities of the position for which you are applying. All candidates selected for interview will need to bring original certificates and diplomas of educational credentials noted on their resume.

Position Information

Position Title: Human Resources Manager, Systems and Compliance

Posting Number: 02393SA

Grade or Pay Level: A - Pay Band 11

Salary Range: Salary Band 11 (Min: $92,139, Control Point: $122,852, Max: $135,137). Placement within a salary band is typically up to Control Point based on skills, experience and internal equity. The College may place over Control Point in limited circumstances.

Position Type: Administration - Regular

Posting Type: Internal/External

Regular/Temporary: Regular

Employment Type: Full-Time

Posting Category: Administration

Start Date: 12/02/2024

End Date: Open Until Filled

Work Arrangements: Regular hours of work are 8:30 am - 4:30 pm, Monday to Friday. Occasional travel between Douglas College’s locations as required.

Douglas College (DC) is committed to supporting a healthy work/life balance for Employees. As per the DC Administration Policy A70 Work from Home, College employees may be eligible to work from home on a part-time basis, subject to operational requirements and approval by their Responsible Administrator (RA).

The Role

The HR Manager, Systems and Compliance is responsible for leading the development, maintenance, and sustainment of the College’s HR information systems. The HR Manager leads the preparation of a variety of HR and workforce data, metrics and analysis and ensures compliance with government legislation, collective agreement requirements, processes and policies. They supervise the systems and compliance team and work closely with other HR leaders to further the initiatives in the College’s Strategic and HR Plans.

Responsibilities

1. Leads the development, maintenance and sustainment of the College’s HR information systems, ensuring data quality, integrity, efficiency and effectiveness; this includes Banner Human Resources and FAST Human Resources Reporting.
2. Supervises the systems and compliance team including recruitment and selection, training, performance planning, evaluating and performance management, where appropriate.
3. Leads the preparation of HR and workforce data, metrics and analysis including regular and ad hoc statistical and compliance reports for both internal and sectoral use. Ensures analysis and reporting is appropriate, timely and accurate.
4. Provides training and technical guidance to HR colleagues with respect to the use of HR information systems.
5. Collaborates with various departments across the College, including Finance, IT Services and Enrolment Services, regarding the operation of the HR information systems.
6. Ensures the appropriate documentation of processes and procedures relating to usage of the HR information systems and the preparation of compliance reports.
7. Provides leadership with respect to the implementation of new HR information system software releases and updates; ensures appropriate system testing within Human Resources.
8. Ensures that appropriate security access for HR systems is maintained.
9. Provides specialized support to the College with respect to collective bargaining, grievances and arbitrations through the preparation and analysis of relevant data.
10. Administers College policies and collective agreements, including updating salary grids in the HR information system as required.
11. Ensures that Freedom of Information and Protection of Privacy Act requests to the department are addressed in accordance with legislation.
12. At the request of the Associate Director, represents the department or College on internal or external committees; may Chair assigned committees, as required.
13. Exercises signing authority on behalf of the Department for expenditures as appropriate.
14. Actively models the Douglas College Core Competencies.
15. Performs other related duties as required including acting on behalf of the Associate Director or other human resources leaders.

To Be Successful in this Role You Will Need

1. Established professional credibility as evidenced by a bachelor’s degree from an accredited post-secondary institution in a related area of study.
2. More than five years of experience in systems management, including a minimum of three years’ experience in HR systems and compliance.
3. An equivalent combination of education and experience may be considered.
4. A CPHR designation is an asset.
5. Experience with collective agreement interpretation, preferably in a public sector, multi-union environment.
6. Demonstrated knowledge, ability and progressive experience in the design, development, management and maintenance of data collection.
7. Experience leading projects including workforce planning and systems implementation/upgrades is preferred.
8. Proven proficiency with computer software applications, such as MS Office, HRIS Systems and Tableau.
9. Ability to generate reports and apply data analysis.
10. Strong communication skills (written and verbal) as well as the ability to be tactful, persuade and influence others and deliver presentations to large and small groups.
11. Demonstrated experience leading people, preferably in a multi-site, unionized, public sector environment.
12. Demonstrated critical thinking and organizational skills along with the ability to exercise sound judgment, work independently and maintain confidentiality.
13. Demonstrated ability to deal effectively with conflicting expectations and resistance.
14. Demonstrated ability to model professional, ethical and collaborative behaviours consistent with the position.
15. Demonstrated abilities that align with the Douglas College Core Competency Framework.

Equity Statement

Douglas College is committed to fostering a diverse, inclusive and equitable learning and working environment. In support of this journey, we welcome all people to apply, including people from groups that are experiencing inequity.