Human Resources Coordinator

Human Resources Coordinator
6133 University Boulevard, Vancouver, British Columbia, Canada
Req #710
Saturday, September 28, 2024

The Alma Mater Society (AMS) is the University of British Columbia’s (UBC) student society, working to improve the academic, social, and personal lives of the 56,000 UBC students at its Vancouver campus. The AMS also runs nine food and beverage outlets, a catering and conference operation, and the AMS Student Nest, providing on-campus employment opportunities and generating revenue that directly supports the students at UBC.

Position title: Human Resources Coordinator
Department: Human Resources
Reports to: Managing Director, Senior Manager, Human Resources
Employee status: Temporary, Full-time, Salaried
Anticipated start & end date: November 2024 – June 1, 2026
Hours per week: 37.5
Compensation: $50,000.00 - $55,000.00 per annum, plus benefits package

About the AMS

The Alma Mater Society (AMS), established as a formal constitution of UBC’s student organization in 1915, is UBC’s official student union and the largest student union in Canada. Operating as an independent organization of UBC, the AMS advocates for students’ interests and provides opportunities for their growth and advancement. The AMS represents over 56,000 undergraduate and graduate students, and its priorities are determined by these members.

In addition to offering services to students, the AMS advocates for students’ issues and ensures their needs are presented to the University administration and provincial and federal governments. The AMS Nest is located on the traditional, ancestral, and unceded land of the Musqueam people. Every student at UBC is part of the AMS, which embodies a shared student experience. From providing advocacy and student services that support health and education to reducing student debt, the AMS fights for student interests to the University and all levels of government to empower students in their educational journey.

The AMS is student-led, student-focused, and always student-first.

Position Overview

As our Human Resources Coordinator, you have a people-first mentality and focus on supporting our student and non-student employees throughout their time at the AMS. We seek a detail-oriented, hardworking, and passionate individual who will have the opportunity to learn and be a part of all areas of the employee life cycle, including recruitment, employee relations, and upcoming initiatives.

Duties and Responsibilities:

1. Advise and oversee the creation of independent contractor agreements, tracking and ensuring compliance with relevant guidelines.
2. Provide support on HR-related policies and procedures, including the full cycle recruitment process, interviewing techniques, performance management, and other relevant regulations for employees and management.
3. Champion recruitment efforts and initiatives for all AMS departments.
4. Post internal/external job advertisements.
5. Screen, evaluate, and recommend candidates to Hiring Managers for interviews as requested.
6. Schedule and facilitate interviews as requested.
7. Conduct reference and background checks.
8. Draft offer letters and employment contracts.
9. Run various reports in Dayforce and follow up with employees or managers accordingly.
10. Maintain HR trackers and ensure data accuracy.
11. Provide support with creating employee letters for status changes, promotions, employment verification letters, and terminations.
12. Review employee files and ensure accurate and timely documentation and filing.
13. Collaborate and assist in the execution of HR projects and initiatives.
14. Work closely with Payroll on new hire setups, status changes, and updates.
15. Assist with updating and maintaining HR documents, including but not limited to policy & procedure documents and job descriptions.
16. Assist in the preparation of HR reports for Student Council, Managing Director, and Sr. Human Resources Manager.
17. Assist with the coordination of HR events, including employee recognition initiatives.
18. Act as the first point of contact for any form-related questions.
19. Schedule and attend hiring fairs as requested.
20. Other duties as required.

Qualifications and Experience:

1. Degree, diploma or certificate in Human Resource Management or equivalent.
2. Minimum of 2 years of administrative experience.
3. Minimum of 1 year of HR-related experience is required.
4. Knowledge of provincial and federal legislation.
5. Previous experience working with Dayforce is an asset.
6. Excellent verbal and written communication skills.
7. Ability to handle highly sensitive and confidential material professionally, using tact and discretion.
8. Keen attention to detail, thoroughness, and the ability to maintain a high level of accuracy.
9. Capable of effectively managing multiple demands from various sources.
10. Strong focus on customer service and being an effective team player.
11. High proficiency in computer and software applications including MS Office (Word/Excel/Outlook).
12. Previous experience in a non-profit workplace is an asset.
13. Previous experience in a unionized environment is an asset.