Human Resources Coordinator

Human Resources Specialist

Immediate start

Scarborough, ON - 100% ONSITE

Application Deadline: April 17, 2025

Company Overview

• Jule Power: Jule Power is at the forefront of sustainable energy solutions, specializing in electric vehicle charging and energy storage. We’re committed to driving innovation in the tech and energy sectors.
• InspecTech Analygas Group Inc.: Since 1977, InspecTech has been a leader in Non-Destructive Testing (NDT) systems, providing customized solutions across various industries including oil, gas, and aerospace.
  
  

Role Summary

We are seeking a dynamic Human Resources Coordinator to manage and optimize HR functions in a fast-paced environment. This role requires a proactive individual who can handle recruitment, employee relations, performance management, and compliance across both companies. This role is ideal for someone who is motivated and passionate to gain experience as a general human resources professional. The Human Resources Coordinator will report to the Human Resources Manager.

Duties & Responsibilities

• Manage the full recruiting lifecycle across a variety of open roles in a fast-paced, manufacturing environment
• Form relationships with internal management teams to know the ins and outs of their departments and better understand their hiring needs and job specifications
• Develop and release job postings on platforms, such as social media and job boards
• Create strategies to recruit quality talent: post-secondary partnerships; sustainability programs; government funding initiatives; training programs
• Screen resumes and prospects, qualify, interview, and manage candidates throughout the interview process from contacting for interviews to assisting with final offer negotiation
• Grow and foster high-touch relationships with a database of qualified active and passive talent to pull from as new positions open
• Continuously partner with recruiting team and senior managers to design, refine, and implement innovative recruiting strategies
• Support employee and managers as needed
• Update and maintain the Human Resources (HR) Intranet (BambooHR), folders and other HR files as directed
• Update and maintain compliance system, including assistance with policy reviews and annual attestations
• Assisting with health and safety duties as required by public health and/or relevant legislation
• Additional tasks as required
  
  

Required Qualifications

• Minimum 3 years experience, employee facing, CHRL/CHRP is an asset
• Manufacturing or start-up, clean-tech, experience supporting multiple entities preferred
• Bachelor’s degree in human resources or related education and/or experience
• Previous experience conducting various types of interviews (i.e., phone, video, etc.) is preferred
• Familiarity with job boards, and other HR software, databases, and management systems
• Demonstrated ability to deal with sensitive issues with tact, diplomacy, professionalism and compassion
• Experience researching employee benefit and health and safety practices and recommend changes or modifications to existing policies
• Solid understanding of the Ontario Employment Standards Act and current payroll legislation
• Demonstrated ability to diagnose and solve problems and experience in streamlining and improving processes
• Excellent customer service and interpersonal skills with ability to effectively communicate with all levels within the organization, understand user needs, and offer suggestions to address their requests and concerns
• Exceptional communication, interpersonal, and decision-making skills
• Ability to work in a fast-paced environment with multiple competing priorities, ability to thrive in an environment where every day is different than the last
• Superior organizational skills with proven ability to manage various deliverables through to completion
• Ability to self-manage a project or process and complete tasks with minimal supervision
• Advanced MS Excel skills including pivot tables
• Accuracy and attention to detail
• Curious, approachable, passionate, takes initiative and solutions finder
• Experience working with US and CAN manufacturing workforce is an asset
  
  

Employee Engagement And Culture

• Facilitate the refinement, development and implementation of people focused programs, tools and resources
• Full cycle program planning, including Performance, Feedback and Engagement, Recognition, and more
• Maintain productive and collaborative relationships with key partners, and vendors, internal and external, to deliver on strategies that improve the employee experience
• Analyze trends, research industry standards and make recommendations to improve employee experience and operational efficiencies
  
  

Recruitment

• Deliver full recruitment services from sourcing and interviewing to employee offers
• Manage the off-boarding process for both voluntary and involuntary terminations
• Build and maintain a strong talent pipeline for current and future hiring needs across the organization
• Generate candidate interest using a variety of methods (social media, Boolean search, job boards, career fairs, academic institutions, and employee referrals)
• Build and maintain a solid understanding of our talent market and competitive activity
• Network with potential candidates using tools such as LinkedIn/Indeed to build and nurture our environmental and engineering talent networks
  
  

Employee Relations

• Provide advice and guidance on attendance and disability management, health and safety, human rights, and performance management, while ensuring compliance with applicable HR related legislation, for both Canada and the US
• Provide coaching and resources to the HR team, employees, and managers with respect to company policies, career development, training, compensation, recruitment, performance management and employee relations programs
• Support the development of solutions and recommend solutions for implementation
  
  

Generalist

• Support investigations and assist managers in conflict management and other issues
• Collaborate with cross-functional teams to ensure HR policies and procedures are followed
• Ensure positive candidate experience throughout the recruitment process
  
  

Compensation

• Research and prepare occupational classifications, job descriptions, salary scales and competency appraisal measures and systems
• Update the annual merit and bonus project plan, prepare annual salary increase and bonus letters, complete salary surveys
  
  

Benefits And Administration

• Assist as secondary plan administrator for benefits programs for Canadian and US entities including communication, open enrollment, enhancements, and renewals
  
  

HRIS (BambooHR)

• Maintain HRIS system administration, data validation checks, documentation (configuration, training, administration guides, etc.)
• Set up files to ensure that all processes are appropriately documented and secure
• Support stakeholder meetings to solicit feedback, input, and expectations for possible future improvements
• Conduct regular data audits and provide training and documentation to ensure data accuracy
• Prepare employee communications that relate to changes in the system and processes enhancements
• Manage HRIS lifecycle of all employees, including new hires, terminations, promotions, and changes
  
  

This is a full time position