Human Resources Coordinator

At BCIT, putting people at the core of everything we do is paramount. This idea is the foundation of BCIT’s People Vision, which describes the Institute’s goals and priorities in respect to our people. In a complex and uncertain world, it’s vital our people feel valued, supported and connected. BCIT champions a culture of innovation and global progress through people’s imagination and creativity. With a competitive compensation package, great work-life balance, and career advancement opportunities, see why we’ve earned the title of one of BC’s Top Employers for over ten years running.

Position Summary

BCIT’s Human Resources department is seeking a regular, full-time (1.0 FTE) Human Resources Coordinator. The Human Resource Coordinator coordinates and carries out transactions and maintains all records to accurately reflect employee status as it pertains to payroll, compensation, benefits, and other employment information. Coordinates administration of benefit plans and salary changes, and also supports implementation of bargained agreements and employee initiatives. Conducts HRIS and other employment record audits, and also carries out research and analysis. Provides staff with information and explanations related to policies, procedures, collective agreements, and benefit/pension plans.

Duties & Responsibilities

• Carries out transactions by updating information in HRIS and maintaining records to accurately reflect employee status as it pertains to payroll, compensation, benefits and other employment information. Ensures deadlines are met, and records management protocol is addressed.
• Coordinates administration of benefit plans, including multiple pension plans. Determines employees’ eligibility; processes enrolment/change forms; liaises with carriers to resolve issues and notifies them of changes.
• Coordinates administration of salary changes, including calculation of employee seniority and related salary increments.
• Supports the administrative aspects of implementing bargained agreements and employee initiatives, involving collaborative effort with payroll staff, HRIS systems administrator, and other stakeholders.
• Plans, organizes and conducts HRIS and other employment record audits; documents and reports on findings, and makes necessary amendments to records.
• Answers staff queries and provides information and explanations related to policies, procedures, collective agreements, and benefit/pension plans. Develops and delivers training on job-related procedures and related tools.
• Works with other members of the Total Compensation team, and collaborates with other HR functions to support effective delivery of programs and services and ensure others are alerted to emerging issues.
• Participates as a member of various task teams, committees and initiatives, providing input regarding HR coordination, administration and related procedures.
• Participates in the maintenance and streamlining of administrative procedures to support HR operational improvements. Conducts research assignments to support procedural improvements.

Qualifications

• Completion of Grade 12 plus two years of post-secondary education in a related discipline.
• Minimum 3 years’ related experience in human resources, including 1 year in a unionized environment. Payroll experience is an asset.
• An equivalent combination of education and experience may be considered.
• Solid communication and interpersonal skills, with ability to provide clear explanations of policy, procedure, and other factual information.
• Ability to develop and maintain effective working relationships and exercise tact and diplomacy in dealing with confidential and sensitive information.
• Solid analytical skills with ability to identify the root cause of administrative problems and take action to resolve.
• Ability to organize tasks to meet deadlines and ensure prompt responses and service excellence.
• Strong aptitude for exacting and precise work.
• Ability to work productively independently and effectively in a team setting.
• Advanced proficiency with standard office systems and applications, including advanced working knowledge of HRIS or similar complex databases.

Benefits – Why you’d love working with us

• Competitive pay
• Minimum of twenty-five days of vacation
• Competitive employer-paid extended health and dental plan including access to a Health Care Spending Account of up to $500 if eligible!
• Defined benefit pension plan with employer contributions
• Flexible hybrid work arrangements available
• Access to most BCIT Flexible Learning courses free of charge
• Wellness and Employee Assistance programs
• Complimentary membership with free access to the Fitness Centre, Gymnasium, and more

BCIT is committed to the principles of equity, diversity & inclusion and to promoting opportunities in hiring for systemically oppressed groups who have been excluded from full participation at BCIT and the larger community. This includes Indigenous Peoples, women, racialized persons, persons with disabilities and those who identify as 2S/LGBTQIA+. All qualified candidates are encouraged to apply; however, Canadian citizens and permanent residents will be given priority.

Persons with disabilities who require accommodation for any part of the application or hiring process should contact RecruitmentAssistant@bcit.ca. Please note that all applications must be submitted via the careers page portal. Email applications will not be accepted.

The British Columbia Institute of Technology acknowledges that our campuses are located on the unceded traditional territories of the Coast Salish Nations of xwməθkwəy̓əm (Musqueam), Sḵwx̱wú7mesh (Squamish), and səl̓ilwətaɁɬ (Tsleil-Waututh).

Posting Category: Management

Salary Range: $65,404 - $87,887, with a control point of $81,755 per annum

Additional Salary Information: The Compensation Range is the span between the minimum and the maximum base salary for a position. The control point of the range represents an employee that possesses full job knowledge, qualifications, and experience for the position. In the normal course, employees will be hired, transferred, or promoted between the minimum and the control point of the salary range for a job, taking internal equity into account. Salaries above the control point may be considered for extenuating circumstances and must be approved by an external governing body.