Human Resources Associate - Recruitment 40 hours/week

Human Resources Associate - Recruitment 40 hours/week

Calgary, AB, Canada Req #609

January 24, 2025

Do you want to help people live life to the fullest? Come and join our diverse team of dedicated professionals at New Age Services (NAS) Inc. NAS provides programs and resources for individuals with developmental disabilities in the Calgary Region. Our culture is defined by the 3Ps - purpose, people, and pioneering. We are united by our shared value to serve a bigger purpose than ourselves.

Position Summary:

The position available is a full-time Human Resources Associate that will be primarily focused on full-cycle recruitment, onboarding, and supporting basic HRIS functionality. You will be responsible for job postings, sourcing & screening candidates, completing phone and virtual interviews, completing reference checks, maintaining sign-up process and documentation for new hires. Your role may also include managing ongoing grant applications and processes, as well as pursuing additional avenues for external recruitment such as student career fairs. You will analyze recruitment data and trends and make recommendations to HR Manager for areas of improvement or opportunity. You will collaborate with the HR team to analyze and adjust current HR processes. This role will be cross trained across additional HR responsibilities the team provides including Disciplinary Concerns, Benefits, Filing Management, Maintaining CET Standards, Training, Letter Management, Performance Management, and Policy & Procedure drafting to develop an understanding of the team’s processes and goals.

The HR department is working on growing and developing the processes and services that they use to support the organization and we are looking for someone who is able to work independently to accomplish goals and manage priorities, as well as able to work collaboratively in a team. You'll be providing HR services and administrative support to the organization, maintain ongoing processes, and also working with the team on current and future projects. This position will require high level communication, organization, time management, and attention to detail.

The vision of NAS Inc is an inclusive future for all and this role will play an important part in working towards that goal through supporting both the frontline and administrative team, and working alongside the HR department in identifying and working on continuous improvement in the services and support offered.

Job Duties:

• Create and post job opportunities internally & externally
• Screen and shortlist candidates
• Participate in interviews and perform reference checks
• Participate in the external recruitment drives such as Job Fairs
• Send sign-up documentation & manage onboarding process
• Complete new hire requirements, and collect necessary documents
• Assist with the day-to-day efficient operation of the HR department and provide administrative support
• Provide monthly reports/status updates
• Effectively perform all necessary tasks using Microsoft Office products, internal and external electronic systems and software
• Act in accordance with NAS Inc. Policies & Procedures, legislative protocols and strive to meet CET Standards at all times

Schedule & Compensation:

This position is located in our main facilities and is a 40-hour full time position. The schedule will be Monday – Friday from 8:00 AM – 4:00 PM or 9:00 AM – 5:00 PM. The hourly rate for this position is between $21.72-$23.25, and will have 4% vacation pay, plus 5 days flex time after 3 months’ employment. Cost shared benefits will begin after probationary period of 3 months. This position is currently a 1 year contract, but there is a high possibility of extension/permanent opportunities following contract completion.

What you bring:

• Completion of at minimum a 2-year Canadian Human Resource diploma or certificate
• Minimum 3+ years relevant experience
• Highly developed interpersonal and communication skills
• Ability to write and communicate clearly and effectively
• Strong abilities in Microsoft Word, Excel, Teams and Outlook
• Proven ability to coordinate multiple tasks, prioritize workload, and meet deadlines
• Ability to handle sensitive and confidential information

Preferred Requirements:

• Previous experience with Ceridian Dayforce or other HRIS would be an asset
• Familiarity or experience with Provincial/Federal grant applications & submissions
• Experience in a Not-For-Profit organization

Covid-19 Vaccination Policy: New Age Services Inc. (NAS Inc.) is committed to the health, safety, and well-being of its staff and of all individuals who enter its workplace. COVID-19 is a respiratory viral infection that has infected millions of individuals across the globe, including Canada. Proof of full vaccination (two doses plus any additional boosters, as required) will be mandatory for all NAS Inc. staff.