Human Resources Associate

About the Position:

This is a temporary part-time administration role, reporting to the Manager Human Resources - Compensation & Benefits, working 24 hours per week at a rate of $29.62/HR. This role will be 1 year in length.

The HR Associate will be responsible for providing front line customer service to College leaders, employees and students with respect to all Human Resources services. They will be responsible for addressing confidential inquiries and information and for determining appropriate courses of escalation. They will also take primary responsibility for all general office duties.

The HR Associate provides administrative support to the Human Resources Department, in the following areas:

1. New Hire onboarding and offboarding
2. Pension and Benefits
3. Payroll and HRIS
4. Assisting with labour relations matters as required

Specific Accountabilities:

1. Receive/review new hire documents
2. Administers the overall process of onboarding of new employees
3. Populates the missing new hire information in Colleague, HRIS and MS Teams
4. Review/update onboarding checklists
5. Answers questions regarding new employee training
6. Acts as receptionist for the department by responding in a diplomatic and tactful manner to routine telephone and personnel inquiries
7. Advises leaders and staff to remain in the lobby until the appropriate HR person is available to be taken back to an office if required
8. Greets visitors, screens them, responds to their needs or refers them to the appropriate person in the departmental office or in the college
9. Ensures office supplies are stocked and orders inventory when required
10. Receiving and distributing all in-coming and out-going mail
11. Responsible for filing items in personnel files or entry in MS Teams and archiving inactive employee files
12. Supports the management team- planning/organizing meetings including logistics, agendas, documentation, calendars
13. Processes invoices, obtains signatures and routes to Accounts Payable
14. Process tuition subsidy reimbursements
15. Enter vacation/sick allotments for new hires and assisting with reporting requirements and audits
16. Assists with leave packages
17. Processes employment letters
18. Assists with Org Charts
19. Participates in team activities and events, providing support to other members of the team
20. Assist with the annual Employee Recognition/Retiree Event

Qualifications:

1. At minimum a 2 year post-secondary diploma in Human Resources, or equivalent education as determined by the College
2. Completion of, or working towards, CHRP/CHRL considered an asset
3. At minimum three years of experience in Human Resources Administration is required at the point of hire: preferably direct experience with HRIS systems, pension & benefits and onboarding staff
4. Excellent time management, organizational, prioritization and task consolidation skills
5. Ability to gather information, analyze, evaluate, formulate and recommend appropriate courses of action
6. Excellent communication / interpersonal skills, including demonstration of a consultative approach
7. Demonstrated HRIS experience and Microsoft Office software proficiency, specifically Excel
8. General knowledge of Collective Agreements and employment-related legislation
9. Knowledge of benefits/pension plans
10. Must have superior attention to detail and a high degree of accuracy
11. Proven ability to work in a fast-paced, high-volume environment with strong multi-tasking and prioritizing abilities
12. Tact and discretion to recognize and maintain strict confidentiality of sensitive information
13. Strong client focus with an awareness of and sensitivity to diversity
14. Ability to build relationships at all levels of the organization