Human Resources Administrator

Purpose of Role

The Human Resources Administrator works closely with Tamir’s Human Resources team to promote a healthy and inclusive work culture, job satisfaction, positive relationships, employee engagement and professional development. Reporting to the Director of Human Resources and Administration, supporting the Human Resources Team, the Human Resources Administrator will be responsible for supporting the collection, updating, and processing of information and documents for all functions within the department, and for providing exceptional HR support to Management and Staff at Tamir. This position will support the strategic and operational business objectives of the Human Resources department and Tamir. The Human Resources Administrator will provide a full range of support through the full cycle of talent management activities (recruitment, selection, onboarding, training, development, engagement/retention, performance management and succession planning), Tamir’s total rewards strategy (pension, benefits, compensation and classification), grant writing, student placements and project management support.

Role And Key Responsibilities

Human Resources

1. Responsible for assisting the HRD with talent acquisition, including job postings, career fairs, recruitment events and online recruitment.
2. Assist and support in employee hiring activities, including screening, interviewing, preparing/reviewing offer letters, employee orientation, etc.
3. Performs routine tasks required to administer human resource programs including but not limited to attendance management, benefits and leave; disciplinary matters; disputes and investigations; performance and talent management; productivity, recognition, and morale; occupational health and safety; and training and development.
4. Tracking and maintaining staff training records ensuring compliance with the Ministry of Children, Community, and Social Services (MCCSS).
5. Responsible for working closely with HR and payroll to ensure all transactions related to the employee life cycle are submitted accurately and within the required payroll deadlines. For example, new hire paperwork, terminations, benefits, and compensation changes.
6. Assists the HR team with data entry and conducts quality control checks to ensure data is accurate in reports, presentations and HRIS systems.
7. Handles employment verification requests and other employment related letters for all staff.
8. Performs other duties and completes additional projects as assigned, commensurate with job knowledge and experience.

Student/Volunteer Placements

1. Coordinate all student placements with colleges, universities or other schools, supervisors and students. Conduct student orientations.
2. Coordinate all volunteer placements with volunteers and conduct volunteer orientation.
3. Ensure required documentation is received prior to orientation (i.e. clear police check, FA/CPR certificate, etc.). Monitor completion and return of student evaluation forms.

Scheduling
Provide back up support to our Scheduling Coordinator in the following areas:

1. Coordinate, assign and schedule staff to meet the agencies service delivery requirements.
2. Develop and post electronic schedules for assigned programs while following the Collective Agreement and appropriate legislation.
3. Ensuring accurate schedules are available for all employees.
4. Process and backfill planned absences, vacation requests, unpaid absences, shift changes, leave of absence requests as per Collective Agreement and individual location criteria.

Required Skills/Abilities

1. Resourceful problem-solver and able to work independently with initiative and good judgement. Effective time management, organization and prioritization skills with the ability to focus on varied projects.
2. Excellent verbal and written communication skills, including proof reading, with meticulous attention to detail. Adjusts communication style appropriately to the audience.
3. Strong focus to strive for optimal service and employee experience. Ability to develop rapport with co-workers and leaders to develop an understanding of their needs.
4. Ability to filter and analyze data and to present the information to support proposed recommendations.
5. Ability to act with integrity, ethics, sound judgement, discretion, cultural awareness and confidentiality.
6. Knowledge of employment-related laws and regulations.

Education And Experience

1. College Diploma or University Degree in Human Resources.
2. Minimum of 1-2 years Human Resources experience.
3. CHRP/CHRL preferred.
4. Experience in a unionized workplace preferred.
5. Knowledge and understanding of a Jewish work environment would be considered an asset.
6. Strong knowledge of Microsoft Office Suite, proficient in Excel and Word and a general aptitude for technology.
7. Experience in scheduling using ComVida would be considered an asset.
8. Experience with a not-for-profit organization.

Working Conditions and Physical Demands

1. Performs work under typical office conditions with some minimal physical effort required. Exposure to noise from computer related equipment i.e.: printers, photocopiers, fax machines, telephones, etc.
2. Must be able to lift up to 50 pounds if required.
3. Physical agility: daily routine requires reaching, turning and stooping to access and store documents.
4. Muscular strain: work involves a variety of positions, but may at times require sitting for long periods. Requires the ability to operate a keyboard and view computer screens for extended periods of time if necessary.
5. Mental and Visual Demands: concentration, visual attention and viewing computer screens for extended periods of time if required. Requires fully correctable close vision, colour vision and depth perception.
6. Hours of work are generally 40 per week, Monday to Friday from 9am to 5pm. Hours may vary from time to time to accommodate job requirements and to respond to emergency situations.