Human Resources Administrator

It has come to our attention that various international organizations or individuals have been offering false employment opportunities at Aecon Group Inc. Aecon Group Inc. employment policies and processes involve interviews, and candidates who seek employment are never required to pay us any sum of money. To do so would be contrary to our business conduct guidelines and ethical practices. We also do not extend formal offers of employment or execute employment agreements through social media or social chat platforms.

We take this matter extremely seriously and are working with the appropriate authorities to shut down such fraudulent schemes. Please remain vigilant on this matter and report any suspicious outreach to your local authorities and email any concerns to aecon@aecon.com.

Date: Oct 8, 2024

Location: Cambridge, ON, CA

Operating Sector: Human Resources

Position Title: Human Resources Administrator

Come Build Your Career at Aecon!

As a Canadian leader in infrastructure development, Aecon is safely and sustainably building what matters for future generations to thrive! We lead some of the most impactful infrastructure projects of our generation, at the forefront of transformational change in transportation and energy, and partnering every day to build, connect, power, and strengthen our communities.

At Aecon, you can count on:

• Safety Always. Our number one core value. If we can’t do it safely, we don’t do it at all.
• Integrity. We lead by example, with humility and courage.
• Accountability. We’re passionate about delivering on our commitments.

We lead the infrastructure industry with purpose, and our people are at the heart of everything we do. So, we invest in our people, just like they invest in us!

At Aecon we:

• Ensure you and your family receive the services needed to support your mental, emotional, and physical well-being.
• Believe in helping you build your career through our Aecon University and Leadership Programs.
• Are committed to supporting and investing in inclusive work environments, through initiatives like Equity, Diversity & Inclusion training, our Aecon Women in Trades and Aecon Diversity in Trades programs, and our Employee Resource Groups (ERGs) to ensure we are building inclusion into every aspect of our culture at Aecon.
• Are a leader in sustainable construction. With a strong commitment to operating responsibly by minimizing our impact on the environment and surrounding communities.

Our business success relies on strong execution and continuous improvement – driven by the diversity, expertise and teamwork of our people. We’re always searching the globe for innovative, collaborative minds to join our best-in-class Aecon community!

About Us
At Aecon, we’re building the future and our people are at the heart of everything we do. We're always looking for exceptional talent to work on our exciting and ever-expanding project portfolios. We are focused on being the #1 Canadian Infrastructure Company and the first choice employer in our industry.

What's the Opportunity?
Since 1967, we have proudly served Ontario’s nuclear industry. Aecon Nuclear aims to be the partner-of-choice for key nuclear clients and our dedication to excellence is leading us there. Aecon Nuclear provides a full spectrum of Engineering, Procurement and Construction (EPC) services, in addition to maintenance and manufacturing services tailored to meet the demanding requirements of the nuclear power industry.

Reporting to the Director, Human Resources, the Human Resources Administrator will perform a variety of routine clerical and administrative duties to support the human resources department. This individual will be the key point of contact for all employee inquiries. With exposure to all aspects of Human Resources, the Human Resources Administrator will be responsible for all payroll, benefit, onboarding and HRIS system tasks as well as support the corporate human resources team with various HR initiatives.

What You’ll Do Here:

• Responsible for ensuring employees are aware of benefit eligibility dates, that they’ve received their benefit booklets and that they are aware of how to sign up online, print their benefit cards and submit claims.
• Responsible for providing any clarification to employees and the pension & benefits department.
• Responsible to submit any associated documentation needed to the pension and benefits department.

Compensation

• Responsible for tracking all employment changes throughout the year (promotions, title changes, employment status).
• Assist in the annual bonus program (STIP) by creating, tracking, submitting and filing all employee letters.
• Provide support when required for annual increases (running reports, updating spreadsheets, drafting and issuing letters to employees).
• Responsible for creating and filing all employee letters.

Payroll

• Ensure that all Employee Change paperwork is complete and submitted for salary employees and hourly employees (Personal data changes, Status Changes, Organizational changes, Position changes, Personal information changes, Pay rate Changes, Terminations).
• In charge of investigating and answering employee questions associated with their pay acting as a liaison between the employee and salary payroll department & hourly payroll department.
• Human Resources Information System.
• Submits and verifies all employee records in the HRIS database (Success Factors) are accurate.
• Reviews bi-weekly and weekly payroll report to ensure accurate data entry.
• Generates standard daily, weekly and monthly reports (i.e. new hires, terminations, headcount, benefits, training, performance reviews etc.).
• Generate new and ad hoc HRIS reports as needed by the HR department.

Recruitment

• Post all available positions internally and/or externally depending on the recruitment strategy.
• Take down all filled positions and ensure the Aecon website is up to date with only current positions.
• Schedule interviews, perform reference checks for potential candidates, and participate in interviews as needed.
• Draft employment agreements.
• Responsible for ordering all IT equipment and ensure employee is equipped for first day.

Other

• Maintains HR forms to ensure availability for employee use.
• Maintaining and updating highly confidential information daily. Shreds confidential documents to ensure confidentiality.
• Files administrative documents in employee files.
• Fosters Aecon’s Core Values the department and throughout the company.
• Performs a variety of clerical and administrative duties in support of Human Resources.
• Schedule meetings for HR and others on an as needed basis.
• Create presentations when necessary/ as requested.
• Send out e-mail communications when necessary/ as requested.
• Assist with organizing and coordinating office events (Take your kids to work day, BBQs, etc.).
• Responsible for answering any employee inquiries.
• Participates in special projects and performs additional duties as required.

What You Bring to the Team:

• Post secondary school education.
• 1-2 years’ experience working in a Human Resources or Payroll department.
• Working knowledge of Microsoft Office Products (Word, Excel, PowerPoint, Outlook).
• Strong analytical, mathematical skills and problem-solving skills.
• SAP experience is an asset.
• Accurate and detail oriented.
• Excellent organizational, interpersonal and customer service skills.

Aecon fosters diversity, inclusion and belonging within and across our organization. We welcome all to apply including, women, visible minorities, Indigenous peoples, persons with disabilities, and persons of any sexual orientation or gender identity.

We are committed to adhering to the objectives and requirements outlined in the Accessible Canada Act (ACA), and to meeting the accessibility needs of persons with disabilities in a timely manner, through the implementation of the requirements of the ACA and its applicable regulations. If you require accommodation under the ACA during any step of the application process please click here.