Human Resources Administrative Assistant (1) Contract position

Kina Gbezhgomi Child and Family Services (KGCFS) is a designated Child Welfare Service delivering
Child Protection Services within seven member First Nations in the Districts of Sudbury and
Manitoulin. KGCFS honours and supports our families’ and community’s inherent authority to care for their children based on unity, traditions, values, beliefs, and customs. Preference will be given to
Anishinaabe Candidates, please self-identify in your application.

Starting Salary: $56,637

OVERVIEW:

The Human Resources Administrative Assistant (HRAA) is primarily responsible for providing administrative
support to the Human Resources Team. The HRAA will be required to both take direction and work intuitively
to support the completion of the agency’s goals and objectives. The HRAA will work in a professionally and culturally appropriate manner that is consistent and cognizant of the KGCFS philosophy and local Anishinabek customs and traditions.

Qualifications

Education:

1. An accredited college diploma in Business Administration or related discipline

Experience:

1. Minimum of 2 years’ experience in relevant administrative position in a First Nations social service agency.
2. Previous experience in the delivery of human resources is an asset.
3. Experience in working within Anishinaabe Child and Family Well-Being Services is preferred or proven experience in working with Anishinabek people.

Duties:

1. Maintain inventory, reports, and a file system to comply with Kina Gbezhgomi Child and Family Services and Ministry Standards.
2. Provide administrative support as a Human Resources team member.
3. Maintain the employee electronic personnel files by participating in HR scanning projects, receiving, and uploading all documents required to be obtained within the personnel files and required for pension and benefits enrollment.
4. Coordination of recruitment through completion of postings, receiving and responding to employment inquiries and preparing screening and interview packages through coordination with the interview panels.
5. Respond to employee HR inquiries and triage items to the required HR/Finance team members that are not within the direct role of the HRAA.
6. Receive requests for completion of correspondence for and as requested by employees for Supervisory review.
7. Complete audit checklists of all HR and personnel files maintained and respond accordingly.

WORK ENVIRONMENT

Given the traditional practices of the Anishinabek, from time to time exposure to wood smoke and the burning of sacred medicines, including tobacco, sweet grass, sage, or cedar, may occur within the work setting.

Candidate must live within service area.

DEADLINE:

March 7th, 2025, at 4:00 pm

Applicants are encouraged to visit our website at www.kgcfs.org/employment to review the full job description.

KGCFS offers competitive wages, a generous benefits package, and an OMERS pension plan. Please submit your application marked “Confidential- HR Administrative Assistant”. Include in your application a cover letter, resume, and (3) three reference
letters – two (2) employment-related from recent employers. Please also detail in your application: education, employment experience, and cultural participation.

Applications are accepted in the following order of preference:

by website, email, or mail at:

Human Resources – Confidential
HR Administrative Assistant
Email: applications@kgcfs.org
Kina Gbezhgomi Child and Family Services
36 Tower Street, Wikwemikong, Ontario P0P 2J0

KGCFS services are based on a highly specialized approach to the delivery of child welfare in our area. Preference will be given to Anishinaabe Candidates (please self-identify). Miigwetch for your application, however, only those candidates selected for an interview will be contacted. As a condition of employment, the successful candidate will be required to submit the following: a satisfactory Criminal Reference Check (within 3 months of the application date), a
Vulnerable Sector Check, and a Driver’s Abstract.