Human Resources Administrative Assistant

Scope

The HR Administrative Assistant is responsible for various administrative tasks within the Human Resources department and the general administrative activities of the Yellowknife Women’s Society. This includes entering and updating the HRIS database, assisting in the recruitment and payroll process through SAGE, assisting the HR Director with compensation and benefits, and providing day-to-day administrative support to the Executive team. The position is based in Yellowknife, NWT.

Responsibilities

Administration:

• Answers and directs phone calls.
• Organizes and schedules appointments.
• Plans meetings and takes minutes.
• Writes and distributes emails, letters, and forms.
• Develops and maintains a confidential filing system.
• Orders or purchases office supplies.
• Provides general support to visitors.
• Acts as the point of contact for new clients and visitors.
• Provides support to other program areas as needed/appropriate.

Human Resources:

• Maintains employee records (soft and hard copies).
• Updates HR databases (e.g., new hires, separations, vacation, and sick leaves).
• Assists in payroll preparation by providing relevant data, like absences, bonuses, and leaves.
• Enters and reviews payroll timesheets.
• Processes payroll entry into SAGE Accounting biweekly.
• Maintains Program Administrator for Group Benefits Plan.
• Assists in the benefit enrollment process.
• Assists in the full-cycle recruitment process.
• Assists in the orientation for new employees by sharing onboarding packages.
• Processes employees’ requests and provides relevant information.

Knowledge, Skills, and Abilities

• Advanced computer literacy, including Microsoft Office 365.
• Hands-on experience with Payroll Processing through SAGE or QuickBooks.
• Hands-on experience with HR software, like HRIS or HRMS.
• Basic knowledge of labor legislation.
• Excellent organizational and time-management skills.
• Strong teamwork skills.
• Self-motivated with the ability to work with minimal supervision.
• Ability to accept responsibility, be open-minded, and honest.
• Excellent communication skills.
• Able to work in a high-stress work environment.

Qualifications:

• 1-3 years of generalized Human Resources experience.
• 1-2 years of experience working in an administrative capacity within a business or non-profit organization.
• Experience with HRIS Systems.
• 1-2 years of experience with SAGE or QuickBooks Payroll.

Contract Information:

*This position covers a 14-month leave.*

Job Types: Full-time, Fixed-term contract
Contract length: 14 months

Pay: $27.00-$30.00 per hour

Expected hours: 37.5 – 40 per week

Benefits:

• Dental care
• Extended health care
• On-site parking
• Paid time off

Flexible Language Requirement:

• French not required

Schedule:

• 8-hour shift
• Monday to Friday

Education:

• Secondary School (preferred)

Experience:

• Human resources: 1 year (required)
• SAGE or QuickBooks: 1 year (required)

Work Location: In person

Expected Start Date: 2025-01-02