Human Resources Administrative Assistant

Requisition ID:
43111

Company:
The Vancouver Public Library (VPL) is the third largest public library system in Canada, with 800 staff members offering services at 21 branches across the city. VPL values a diverse workforce, which represents the vibrant community we so proudly service. Consider joining our committed team of staff and being part of an innovative, inclusive, and rewarding workplace.

Worksite:
Human Resources Department, Central Library, 350 W. Georgia St., Vancouver, BC

This is a fully on-site role.

Position:
The Vancouver Public Library is seeking a highly organized and detail-oriented Human Resources Administrative Assistant to join our team. In this role, you will support the HR department by handling a variety of administrative tasks, including recruitment and selection support, coordinating induction training, minute-taking, drafting and editing documents and spreadsheets, scheduling meetings, maintaining HRIS, providing reception services, answering general HR-related queries, and performing other related duties as needed. The ideal candidate will have excellent organizational skills, strong multitasking abilities, and the capacity to manage competing priorities in a fast-paced and high-volume environment. It is also essential for the candidate to have proficiency in Microsoft Word, Excel, and Outlook, along with the ability to quickly learn and adapt to new computer programs.

Job Requirements:

Education:
- Completion of a diploma or certificate program from a recognized post-secondary institution in a relevant subject area, such as Human Resources or Business Administration.

Experience:
- Two years of experience in an administrative assistant role.
- Experience in a Human Resources department in a unionized workplace would be an asset.

Knowledge, Skills & Abilities:
- Effective written and verbal communication skills.
- Excellent customer service skills.
- Strong analytical skills with an attention to detail; independent problem-solving skills.
- Proficiency in the use of Excel, Outlook, and Word.
- Excellent organization skills with the ability to manage multiple and competing priorities in a high-volume environment.
- Ability to exercise tact and discretion in dealing with sensitive and confidential matters.

Affiliation:
Exempt

Employment Type:
Regular Full-Time

Salary:
$56,567 to $70,714 per year

Work Schedule:
Monday to Friday, 8:30am – 5:00pm

Note: Work schedule may change with reasonable notice.

Closing date:
Posting will remain open until filled. Applications will be reviewed starting Monday, January 27, 2025.

While the Library thanks you in advance, only those candidates being considered will be contacted.

Vancouver Public Library is committed to recruiting a diverse workforce that represents the community we so proudly serve. We encourage applicants from diverse backgrounds including Indigenous Peoples, LGBTQ2S+, all genders, ethnicities, and persons with disabilities. Should you be shortlisted and require an accommodation during the selection process, please provide details to the hiring committee.

Applicants must be prepared to work at any location in the VPL system. As VPL is responsible for the well-being of its patrons, a Police Information Check clearance is a condition of employment. Please refer to our policy for further information. Personal information collected is used in accordance with the BC Freedom of Information and Protection of Privacy Act.