HR Policy Specialist - 18 month fixed term

At Coast Capital, we’re not dreaming about a better future, we’re building one.

As a member-owned cooperative, we’re helping our members with their real goals and real challenges so they can live the real life they want. It’s what we’ve been doing for over 80 years, and it’s why today we stand almost 600,000 members strong. Plus, we invest 10% of our budgeted profits back into our community – almost $90 million since 2000 alone – because when our members do well, we believe our communities should do well too.

HR Policy Specialist - 18 month fixed term

Date: Nov 22, 2024

Location(s): Surrey, BC, Victoria, BC, Toronto, ON

Job Type: 18-month fixed term

myWork Options: In-person, Hybrid

Starting Salary Range: $72,600 - $90,700

Background Screening Requirement:

• Enhanced Criminal Record Check
• Credit Check
• Identity Verification
• Employment Verification
• References

We're looking for an HR Policy and Compliance Specialist to shape and oversee our HR risk and compliance landscape. Your role will involve meticulous drafting and continuous refinement of our HR policies, ensuring they're fully aligned with both internal standards and regulatory mandates. You'll manage our HR risk profile, keeping a diligent record of documented risks, controls, and actionable strategies for improvement, while also producing clear and impactful risk-related reporting for stakeholders both within and beyond our organization.

Accountabilities

• Draft and revise HR policies to align with organizational goals and changes in laws and regulations. Collaborate with department heads for cross-functional relevance and determine training requirements on these policies. Work with legal advisors to guarantee enforceability and monitor policy effectiveness to suggest improvements.
• Interpret and implement relevant labor laws, ensuring our HR policies comply with employment legislation. Maintain current knowledge of changing labor laws to keep our practices in line with legal standards.
• Produce detailed risk reports for senior management and act as a liaison between the HR department and external stakeholders regarding compliance issues. Monitor regulatory compliance across all HR functions, setting clear metrics and benchmarks. Regularly report the status of compliance to senior management to ensure transparency and adherence to standards.
• Incorporate compliance controls seamlessly into HR procedures to optimize processes. Lead the annual Risk and Control Self-Assessment (RCSA) and Cascading Certification process on behalf of HR leadership.
• Monitor and stay updated on federal, provincial, and industry-specific regulations to ensure HR practice alignment. Gather and analyze regulatory information, and attend workshops and webinars for trend awareness. Effectively communicate compliance updates to HR teams and aid in the creation of training materials on emerging regulations.
• Maintain the appropriate records for Coast Capital’s Related Parties, Responsible Persons and Conflict of Interest Disclosures as per the Procedures.
• Act as the primary point of contact for HR with respect to matters involving the management of risks arising from activities and initiatives related to Human Resources and Occupational Health and Safety.
• Manage the commitments to HR related audit findings and report updates on behalf of leadership.

Skills & Qualifications

• Bachelor's degree in Human Resources, Law, or related field preferred
• Professional certification in HR compliance preferred
• 5+ years in HR policy development and management
• 3+ years with compliance auditing and risk management
• Expertise in drafting and revising HR policies and procedures
• Knowledge of labor law and employment legislation interpretation
• Skill in risk reporting and creating actionable risk management strategies
• Ability to integrate compliance controls into HR business processes
• Proficiency in analyzing regulatory changes and their impact on HR practices
• Experience creating and delivering HR policy training materials
• Familiarity with data analysis tools for compliance and risk assessment
• Successful establishment of HR policy frameworks
• Recognition for exceptional management of HR risks
• History of implementing successful corrective actions following compliance audits
• Well-documented history of continuous HR policy improvement

Equity, Diversity & Inclusion at Coast Capital

Don’t meet every single requirement? At Coast Capital, we believe everyone has potential. We are committed to building better, brighter, more inclusive futures for everyone – including our employees. We see the potential in our employees to achieve amazing things and want to invest in your future. If you’re excited about this career opportunity and your experience may not perfectly align with every qualification in this job posting, we still encourage you to apply. You may be just the right candidate for this or other opportunities at Coast Capital.

At Coast Capital, we are committed to equity, diversity and inclusion. We strongly encourage applications from Indigenous Peoples, Black, and racialized persons, persons with disabilities, people of diverse sexual and gender identities and women. We value applicants who have demonstrated a commitment to equity, diversity and inclusion and recognize that diverse perspectives, experiences and expertise benefit our employees, our members, and our community.

We strive to provide an accessible candidate experience for our candidates with different abilities. If you require any accommodations, please contact accessibility@coastcapitalsavings.com or call 778-391-5836. We will work with you to meet your needs.

Why join Coast Capital Savings?

• Purpose is our North Star. We look at everything through our purpose. It informs the advice we provide our members, the experiences and products we create, and the programs we build to support our employees and communities.
• Committed to inclusion and engagement. We have an ongoing focus on equity, diversity, and inclusion and routinely track how we’re doing, and what we need to do to keep improving. We foster a culture where everyone can feel safe to be who they really are and thrive.
• A career that grows with you. We believe in developing our people and promoting from within. Many employees have spent decades, and sometimes their entire careers, with Coast Capital and have progressed from the frontlines to senior leadership.
• Work where you’re most effective. In 2020 the world changed, and that includes how we work. In response to COVID-19 we launched myWork, which gives employees flexibility in where they work based on the nature of their role.
• Benefits that flex to the needs of you and your family. We offer comprehensive, customizable benefits for you and your family, so you can choose what fits best for you and your lifestyle.
• Retirement options. We also take care of our employees once they retire. That’s why we offer the choice of a defined contribution or defined benefit pension plan or RSP’s.
• Mortgage and auto financing benefits. Employees save thousands on their mortgages and auto loans with best-in-category benefits.
• Real Recognition. We recognize excellence throughout the year, through an online community that lets employees give kudos and thanks throughout the year. We’re human, which means we like to have fun with events, celebrations, and recognition throughout the year.
• An award winning culture. We’re a Platinum member of Canada’s Best Managed Companies and are regularly recognized by Canada’s Most Admired Corporate Cultures and the BC Top Employers Awards.
• We reinvest 10% back into the community. When we do well, our communities do well. That’s why since 2000 we’ve invested over $90 million into our member’s communities.
• Double your impact. Through our employee volunteer program, Coast Capital donates $10 for every hour you volunteer to a Canadian charity or non-profit of your choice.