HR Payroll and Benefits Coordinator

HR Payroll and Benefits Coordinator in Burlington:

Our client located in Burlington is looking for an HR Payroll and Benefits Coordinator. This role ensures the effective and smooth execution of various human resources functions within the organization, including activities related to employee relations, benefits administration, payroll, and day-to-day HR operations.

Location: Burlington

Shift: 9 am - 5 pm (Ability to work 100% on-site, 5 days a week)

Pay rate: $50k-60k per year (could be more depending upon experience)

Job Duties and Responsibilities:

• Process employee changes in HRIS including new hires, terminations, leaves of absence, pay changes, etc. Process biweekly payroll for hourly and salaried associates.
• Liaise with third-party payroll regarding biweekly payroll and all payroll-related matters.
• Liaise with government agencies such as Service Canada regarding Records of Employment (ROEs), and Canada Revenue Agency (CRA) regarding T4s.
• Prepare monthly and year-end reconciliations and remittances for worker’s compensation, EHT, CRA, Revenue Quebec, and others as required.
• Generate weekly, monthly, and quarterly payroll and HR reports (e.g., Board Report, Associate Report, Vacation Report, Hours Report).
• Provide support to associates that need assistance logging in to their payroll profiles, including password resets.
• Liaise with third-party benefits providers to ensure new enrollments receive sign-up emails, terminations are removed from the plan, and employee information is updated in a timely manner.
• Review monthly benefit billing from third parties to ensure accuracy.
• Conduct regular benefits audits to ensure associates are set up with the correct coverage and that the correct premiums are being processed in payroll.
• Mediate between insurers and associates to resolve claim and coverage issues.
• Educate associates on benefits and programs.
• Provide assistance to associates with registration processes.
• Maintain accurate and complete employee benefit databases, files, and records, updating as necessary.
• Manage LTD/worker’s compensation claims or leaves of absence due to sickness (communicate with associates, outside adjudicators, and insurance companies to ensure early and safe return to work).
• Conduct internal investigations when required.
• Liaise with third parties when required (e.g., legal, government agencies).
• Generate associate letters as required (e.g., offers of employment, termination letters).
• Participate in special projects and perform other duties as required.

Job Requirements:

• Minimum 5 years of experience in payroll administration, including performing the entire payroll cycle.
• Experience with benefits administration.
• Excellent knowledge of provincial employment standards (BC, AB, MB, SK, ON, QC & NB).
• Knowledge of computerized payroll systems (ADP an asset) and the functions associated with this position, such as remittances and ROEs.
• Professional communication skills with all levels of an organization in person, over the phone, via email, and in written documents.
• Strong interpersonal skills and ability to problem-solve.
• University Degree or College Diploma in Human Resources.