HR & Office Operations Management

HR & Office Operations Management

We enable financial institutions to become digital leaders.

As a professional team of global scale, we work with best clients for great and exciting projects, in an environment where we learn amazing things every day. Each code, each voice, each contribution, each challenge, each success is celebrated here.
We welcome candidates who share our values, have the skills and are passionate to enjoy our journey to build the digital future of finance, together.

What you will be doing:

-Recruitment and Talent Management

1. Lead recruitment efforts, including sourcing, interviewing, and hiring candidates.
2. Collaborate with department heads to understand staffing needs and develop comprehensive job descriptions.

-Employee Lifecycle Management

1. Oversee the entire employee lifecycle, from onboarding to offboarding.
2. Conduct orientation sessions for new hires, ensuring all necessary documentation is completed.

-International Hiring and Relocation

1. Manage relocation and visa processes for international hires from Pakistan and India.
2. Facilitate smooth relocation processes, including housing, bank accounts, and local registration.
3. Handle all immigration and visa-related matters for employees.

-Performance and Compliance Management

1. Manage employee performance appraisals and address complaints as needed.
2. Ensure compliance with Canadian employment laws and regulations.

-Office Management

1. Oversee the Calgary office at Regus, ensuring all facilities are functioning effectively.
2. Plan and execute the transition to a permanent office space in coordination with global office management.
3. Handle daily office operations, including procurement of office supplies and equipment.

-Vendor and Financial Management

1. Oversee vendor agreements, invoices, and renewals.
2. Manage bookkeeping, including petty cash and expense reporting for employees.

-IT and Equipment Management

1. Oversee procurement and management of IT equipment, including distribution for new hires and returns from offboarding employees.
2. Ensure maintenance of office equipment and assist with IT-related needs.

-Event Coordination

1. Organize events and exhibitions in support of the sales and marketing department.

-Point of Contact

1. Serve as the primary point of contact for the Calgary office, managing communications via phone and email.

Skills / Requirements:

1. Bachelor’s degree in Human Resources, Business Administration, or a related field.
2. Minimum 5 years of experience in HR and office management roles.
3. Strong recruitment and talent management skills.
4. In-depth knowledge of Canadian employment laws and immigration processes.
5. Excellent interpersonal and communication abilities.
6. Strong organizational and multitasking capabilities.
7. Experience in IT equipment management.
8. Proficient project management skills, particularly for office relocation.
9. Experience managing visa and relocation processes for international employees.
10. Proficiency in MS Office and HR software tools.
11. Prior experience in office setup and relocation is a plus.