HR and Office Manager

Our client with real estate development requires a HR and Office Manager to join their team on a 22-month contract basis.

The ideal candidate should have 10+ years’ experience providing both operational and administrative support to management and executives, in a multi-functional office. The ideal candidate should have experience with both commercial and multi-residential real-estate management. While an undergraduate degree is preferred, a combination of education and work experience would be reviewed.

The candidate must have previous human resources, accounting, and payroll experience and knowledge of the Employment Standards Act. The ideal candidate must have strong Microsoft Office skills (Outlook, Excel, Word, PowerPoint). Knowledge in Yardi Voyager is a highly desirable asset. The candidate must be able to understand, operate and troubleshoot modern technology. The candidate will report to the Chief Executive Officer and the Chief Financial Officer.

Responsibilities:

ADMINISTRATIVE SUPPORT:

• The primary role is to oversee the daily administration of the Company’s head office.
• Provide administrative support as needed.
• Maintain Company’s yearly memberships.
• Coordinate, schedule and complete additional business-related requests from both the executives and the Board of Directors.
• Work with the executives to plan and execute Company teambuilding events.

OPERATIONS DUTIES:

• Coordinate cellular phones, office phone system and internet.
• Coordinate onboarding packages for new office employees.
• Administration of and coordination of service and maintenance contracts of office equipment (printers, copiers, mail machine, etc.).
• Oversee auto reimbursement for property management.
• Renew corporate vehicle license plates.
• Oversee charitable donation requests and review at year-end with executives.
• Work with the property manager to maintain the upkeep of the head office.
• Order supplies for the office as needed.
• Act as a backup for the senior accounts receivable individual.

HUMAN RESOURCES DUTIES:

• Assist in coordinating Health and Safety program with the JHSC.
• Maintain and coordinate office policies including the employee handbook, and education policies.
• Oversee vacation requests for staff.
• Work in coordination to hire employees as needed.
• Create and maintain employee contracts and personnel files.
• Ensure compliance with Employment Standards Act and other legislative requirements.

FINANCIAL MANAGEMENT DUTIES:

• Assist in preparing financial reports as requested.
• Prepare bank deposits and ensure bank accounts are monitored.
• Review monthly bank reconciliations including following up on stale dated cheques.
• Prepare and process tenant memos and accounting adjustments as required.
• Complete monthly bank reconciliations for holding companies.
• Manage credit cards.
• Facilitate wire payments & EFT payments.
• Calculate hourly charge-out rate for certain staff annually.
• Prepare intercompany invoices for internal cost sharing expenses.
• Assist with accounting/bookkeeping tasks as required.

PAYROLL AND BENEFITS:

• Oversee payroll – Manage pension program, including enrollment, contributions and regulatory filings.
• Manage Company benefit plans (health, dental, LTD, etc.) including enrollment, terminations and remittances.
• Manage WSIB and EHT.

IT DUTIES:

• Work with IT consultant to ensure technology is current and in working order.
• Coordinate with IT consultant to ensure speedy response to technology issues.
• Troubleshooting technical issues in the office (hardware, software, Wi-Fi, remote working issues with assistance from IT consultant).
• Maintain and understand software, hardware and licensing needs.

Qualifications:

• Undergraduate degree preferred, alternatively a combination of education and working experience.
• Knowledge in Yardi Voyager an asset.
• Able to understand, operate and troubleshoot modern technology.
• Excellent written, oral communication and interpersonal skills.
• Strong organizational skills, efficiency and able to work independently.
• Capable of multi-tasking.
• Customer service oriented.
• Ability to maintain confidentiality and professionalism at all times.
• Work collaboratively with the team to embody the company values in a manner that generates excitement, enthusiasm, alignment and commitment to action consistent with the external brand identity.
• Offer feedback that supports the growth and development of team members.
• Share insights and learning.
• Consistently operate as a role model for appropriate and professional behaviours.
• Take on challenging conversations as required.
• Be highly inclusive and welcoming, taking on actions that support and help develop a positive office culture.
• Foster a culture that promotes ethical practices, passion and encourages individual integrity, accountability and responsibility.
• Generate a clean and organized work environment.

To apply, upload your resume and complete the required information in the “Apply For The Job” section located to the right of the posting. Alternatively, quote the position title and email your resume to: Beth; b.title@tdspersonnel.com

If you are already registered with TDS Personnel please contact your Consultant.

TDS Personnel is an equal opportunity employer and is committed to providing employment in accordance with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act. Accommodations within reason due to a disability or medical need are available on request for candidates taking part in the recruitment process.