HR Administrative Assistant

YM Inc. was founded on the strength of a single retail store in the heart of downtown Toronto in 1975, under the name Stitches. Today we are one of North America’s leading apparel retailers operating over 800 stores across Canada and the United States under the following banners: Stitches, Urban Planet, Urban Behavior, Sirens, Forever 21, Urban Kids, Suzy Shier, Le Chateau, Bluenotes, West 49, Mandee, Charlotte Russe and Rue21.

Our goal is to sustain performance that exceeds expectations. We are committed to creating a culture where people feel valued and inspired to achieve results. We give our people the appropriate tools, freedom and authority to make decisions. They are accountable for their actions, and we recognize their efforts and reward their results. We attract and nurture the best people by providing leadership opportunities, career development and continuous learning. We are committed to leading by example and with integrity. We treat people with respect and dignity, promote the benefits of diversity and address challenges in a direct and compassionate manner. We engage people in our goals and objectives; we listen and act on new ideas where possible. That is our Philosophy.

How you will make a difference:

As an HR Administrative Assistant, you will be a crucial support to our HR team, driving excellence in day-to-day HR operations and contributing to employee satisfaction across the organization. Your role will go beyond typical administrative functions, offering you the opportunity to shape the employee experience and contribute to a positive, thriving culture within YM Inc.

About The Role:

Ready to start your HR career? Love fashion? At YM Inc, we offer rewarding opportunities in a fast-paced and fun environment. On top of that, you get to enjoy benefits like continuous hands-on training and learning programs, career growth, as well as an employee discount at every one of our banners.

What You’ll Do:

1. Collaborate with various departments to enhance the recruitment and selection process, ensuring a smooth onboarding experience and providing support with verifying employment, background checks, business reference checks, and new employee orientations.
2. Work closely with Store Operations to ensure the seamless preparation of contracts for new hires, promotions, and transfers, ensuring alignment with Company policies and a consistent employee experience.
3. Take an active role in employee relations, addressing concerns and fostering a positive work environment to enhance the overall employee experience.
4. Provide essential support to the HR team by helping to drive projects and administrative tasks that advance HR objectives.
5. Prepare employment verification letters.
6. Communicate effectively and distribute relevant HR materials to employees, keeping them informed and engaged.
7. Conduct Exit Interviews and Follow-Up interviews.
8. Spearhead various Head Office programs including Celebrating Diversity, Head Office Spotlight, Birthday Program, Employee Discount Cards, and Head Office Milestones to promote a positive workplace culture.
9. Initiate, process, and track documentation as required.
10. Respond to general HR inquiries and direct correspondence to the appropriate channels.
11. Assist with ongoing updates of the HR Policy Manual, ensuring policies are current and relevant.
12. Support and contribute to various HR-related projects and research initiatives, providing valuable insights and helping drive continuous improvement and evolution of HR practices across the department.

What You’ll Need:

1. Post-secondary education in HR or related discipline or 1+ years of previous HR experience.
2. Bilingual French an asset.
3. Have worked in a retail setting before, understand customers and how stores operate is an asset.
4. Excellent written and oral communication skills.
5. A team player, self-starter with an ability to work independently and perform at optimum levels.
6. Sense of urgency and able to adapt to a fast-changing environment.
7. Amazing organization skills, outstanding time management abilities, great attention to detail and works well under the pressure of deadlines.
8. Punctual and professional with excellent follow-up skills.
9. Everyone knows how to use MS Office these days, but if you are an Excel wiz… Perfect!

What we offer:

1. Competitive Compensation Package.
2. Health and Dental Benefits Plan.
3. Paid Sick Days.
4. Employee Discount.
5. Tuition Reimbursement.
6. Ongoing Training and Development.
7. Career Advancement Opportunities.
8. Being part of an amazing, supportive and collaborative team.

YM Inc. is an equal opportunity employer. If chosen to participate in the selection process, accommodations are available upon request. We will consult with the applicant to provide or arrange suitable accommodation in a manner that takes into account the applicant’s accessibility needs.

This posting is for an open vacancy.

Job Types: Full-time, Permanent

Benefits:

• On-site parking.
• Paid time off.
• Store discount.

Schedule:

• Monday to Friday.

Ability to commute/relocate:

• North York, ON M6A 2W1: reliably commute or plan to relocate before starting work (required).

Experience:

• HR: 2 years (required).
• Employee relations: 1 year (required).

Language:

• French (preferred).

Work Location: In person.