HR Admin

The Company Univeris, headquartered in Toronto, Canada, is a privately held company and is the leader in enterprise wealth management for the Canadian market. Founded in 1991, Univeris has over 80 staff and 15 leading financial services clients representing over 12,000 financial advisors on the platform. It offers the most comprehensive wealth management solution for financial advisors in the credit union, banking, insurance and investment dealer sectors. Univeris is a world-class technology platform that boasts a number of firsts in Canadian mutual fund distribution including real-time processing, web access, built-in compliance, plus GIC and segregated funds processing capabilities. Technology innovation is one of the cornerstones of Univeris' product development strategy and through its Evergreen approach to technology, new features and capabilities transparently integrate into the platform.

The Opportunity

If you are adventurous, innovative and able to move at the speed of light, this role is made for you! A successful candidate is an enthusiastic champion for creating a positive work environment and is not scared of rolling up their sleeves and getting things done. Being able to navigate through the fast-changing priorities and have a strong solution focus will help you thrive at Univeris. The HR Admin will partner with the HR Team to execute HR strategies and programs and at the same time working/supporting the Operational Team. A successful candidate will support various areas of the Human Resources Department/Operations such as hands-on support on talent management, recruiting, onboarding and offboarding, compensation, benefits management, employee relations and engagement, performance management, training and development, and more. This role is expected to have a 50/50 split between HR and Administrative duties.

Responsibilities Include but are not limited to the following:

• Updates BambooHR and ensures organization and accuracy of employee e-files
• Manages incoming employee and shareholder requests and responds within a timely manner
• Assists with Benefits administration (enrollments, terminations, employee data changes)
• Provides support for the New Hire Onboarding and offboarding process activities such as new employee administration, and coordination with different stakeholders and service providers
• Assists with the Joint Health and Safety Committee and participates in Audit activities if needed
• Supports Employee Surveys process and training sessions
• Works with the Social Committee to plan and execute employee engagement events
• Supports HR team with recruitment cycle administration including job postings, internal coordination and agency candidates' management in ATS (BambooHR), phone pre-screens & interviews scheduling, test administration, background and reference checks, and package preparation
• Assists with providing evidence for SOC audit on a yearly basis and ensures we are following the correct processes during the year
• Contributes to building Employer image both internally and externally
• Handles incoming and outgoing admin related correspondence and ad-hoc tasks and projects as assigned
• Contributes to the Employee Community board and creates its content
• Administrative activities such as collaboration with different partners to address and manage vendor-related matters, ensure timely delivery and receipt of important documents, etc
• Supports the Operations team in additional tasks as time allows

Requirements

• Service-oriented mindset with a "can-do" attitude
• Detail-oriented, self-motivated and resourceful
• Takes full ownership and accountability of their work and projects
• Strong organizational skills and time management with attention to detail
• A willingness to work independently and as part of a team
• Excellent communication and interpersonal skills
• Excellent analytical and problem-solving skills
• College Diploma or higher in HR field
• Proven experience in office administration or a similar role, preferred in an HR capacity
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Proficiency in Google Workspace (Docs, Sheets, Slides, Gmail)
• Familiarity with HR practices, governance, legislation, and regulatory environment is desirable
• Experience with Bamboo HR, Confluence, Slack and Zoom is desirable but not required
• Ability to lift and carry objects may be necessary for assisting with event setup, etc

The Work Environment

Our mid-sized office environment is in a great location downtown - we are right by St. Lawrence Market, close to the Distillery District, and 10 minutes away from the Financial District! Work may be in-office, remote, or hybrid, collaborating with other team members in-personal and digitally during regular business hours. We offer a flexible schedule, however, some work outside of normal business hours may be required on occasion due to time-constrained activities or collaborating with remote teams.

Our Culture

Our culture is what makes Univeris a fantastic place to work! We have an inclusive work environment that is collaborative, dynamic, and open to new ideas. We incorporate integrity, honesty, and commitment into all aspects of our business functioning. From our open-door policy to our engaging company events, we take every opportunity to ensure that our employees are empowered, valued, and celebrated. In addition to our culture, we have other amazing benefits and perks that we offer to ensure you are at your best such as competitive compensation reviewed twice a year, robust health benefits, including yearly health care spending account available since day one and matching RRSP contribution program, personal and sick days are provided to the whole organization, etc. At Univeris, we embrace diversity and inclusion and are committed to equal employment opportunities. We welcome applications from qualified individuals from all backgrounds. Persons with disabilities who need accommodation in the application process may e-mail a request to careers@univeris.com. We thank all applicants for showing an interest in this position. Only those selected for an interview will be contacted.