Hospitality Services Coordinator

Competition Number: P15999

Posting Title: Hospitality Services Coordinator

Classification: Band 6

Location: Saskatchewan Polytechnic Prince Albert Campus

Date Posted: 10/11/2024

Closing Date: 11/26/2024

Start Date: 10/28/2024

Category of work: Full Time

Bargaining Unit: Professional Services

Hours of Work: Regulated 36 hours (Special provisions)

Salary Range: $2,075.08 to $2,479.38 bi-weekly

Job Duties:

1. Ensure Food Safe conditions are met or exceeded at all times during all touch points.
2. Place all necessary orders and obtain specialty items as needed.
3. Maintain positive relationships with suppliers.
4. Receive, inspect, verify and disperse orders as outlined in operational guidelines.
5. Process invoices into inventory system and follow SK Poly financial procedures.
6. Assist in completion of monthly inventory.
7. Maintain par stock, and deal effectively with product shortages and returns.
8. Maintain and manage chemicals according to WHMIS specifications.
9. Manage and maintain staff uniforms, general use uniforms and event linens.
10. Create yearly ordering schedule.
11. Assist in recording all sales, purchases, labour and transfers into Tracker.
12. Use e-filing paperless procedure to have invoices processed and paid.
13. Assist in reconciling FAST with trackers.
14. Correctly allocate portions of invoices to proper cost centers to minimize internal transfers.
15. Work closely with Hospitality Programs for production and delegate duties where there will be gaps for Catering.
16. Oversee planning, production and execution of day-of Catering orders, aiding in delivery service of catering if needed.
17. Take part in service / cooking when needed.
18. Answer customer inquiries relating to catering orders.
19. Be a master user of task management system, report up when tasks are not consistently being done.
20. Be the “owner” of Hospitality Phone which is used for banquet troubleshooting and online ordering.
21. Organize and execute all outgoing shipped products as required.
22. Coordinate all waste and recycling programs.
23. Organize and track equipment repairs.
24. Work hand in hand with Hospitality Services team members, troubleshooting and providing basic guidance when direct report not available.

Qualifications, Skills, Abilities and Experience:

• Journeyperson status as a Cook or 10 years’ experience as a catering coordinator, or other relevant position in the hospitality or food service industry.
• Three (3) years of related experience in cafeteria, catering or commercial food services (along with experience supervising in a unionized work environment).
• High school diploma or equivalent to about 12 years of formal education.
• Food Safe Level 1 Certification.
• WHMIS 2015 Certificate.
• CPR / AED / First Aid Certificate – not required but would be beneficial.
• Valid Saskatchewan Driver’s License is required as the successful candidate will have to drive catering van.
• 2 years’ experience in inventory management, budget management, forecasting and reporting.
• Knowledge of basic cooking standards for all types of service – quantity batch cooking, short order, a la carte, fine dining and plate / banquet service, cafeteria service, baking.
• Ability to operate commercial cooking equipment.
• Knowledge of safe handling of chemicals used in food service setting.
• Bondable.
• Proficient skills using Microsoft Office Suite, calendaring, Zoom and other current applications.
• Effective, appropriate and professional communication.
• Knowledge of workplace safety – safe lifting, prevention of burns, cuts, fires, safe equipment use.
• Familiar with food cost procedures.
• Effective time management skills.

Special Instructions to Applicants:

Saskatchewan Polytechnic considers the diversity of our workforce to be one of our leading strengths and greatest assets. Our employee diversity enhances our ability to meet the needs of an increasingly diverse student population. Currently, approximately 20% of our students are Indigenous. A continued emphasis on the development of a representative workforce is one of Sask Polytech’s strategic priorities and, as an organization, we are making significant efforts to attract and retain Indigenous employees.