Grants Administrator

Requisition ID: 3478

Affiliation: CUPE Municipal

Position Type: Permanent Full Time

Number of Openings: 1

Bi-weekly Working Hours: 70 hours bi-weekly

Shift/Work Schedule: Monday - Friday

Department/ Branch: Financial Services, Treasurary & Capital Finance

Job Location: Fort McMurray

Pay Level: PL11

Start Rate: $ 49.79

Permanent Rate: $ 58.52 (Permanent rate effective after completion of probation)

COLA: Bi-Weekly - $480

Posted (dd/mm/yyyy): 12/04/2025

Closing Date (dd/mm/yyyy): 20/04/2025

Posting Type: Internal and External

General Description

Under limited supervision, the Grants Administrator ensures that opportunities for receiving grant funding and other funding opportunities are maximized, while ensuring compliance is maintained with the conditions of each funding source. The incumbent will record financial data, analyze, and reconcile accounts, and prepare financial status and progress reports for funded projects.

Responsibilities

• Continually research grant programs to identify potential federal, provincial and non-government grant opportunities.
• Identify available grant funding for the Municipality to enable the use of many funding sources for budget purposes.
• Collaborate with internal departments to identify funding opportunities.
• Communicate relevant grant information to respective departments.
• Develop, monitor, and maintain the grant implementation and reporting process.
• Ensure the internal and external reporting process is maintained as per the identified requirements.
• Manage grant timelines to ensure continuation of grant funding.
• Prepare journal entries and reconciliations to maintain accuracy for financial reports and year end statements.
• Analyze and maintain reserve information and produce required reporting.
• Analyze and maintain levies and developer fees fund information and produce required reporting.
• Assist in the budget process regarding funding requirements.
• Perform other related duties as required.

Qualifications

KNOWLEDGE, SKILLS, AND ABILITIES:

• Extensive knowledge of financial, budget and funding processes, combined with math and numeracy skills.
• Ability to exercise a high degree of discretion and maintain confidentiality of all documents and information.
• Ability to interpret and administer federal, provincial, municipal and external grant programs.
• Excellent verbal and written communication, interpersonal, and customer service skills are required.
• Ability to work independently conducting research, applying analytical techniques and understanding funding guidelines and technical information relating to a variety of municipal departments.
• Ability to maintain a high degree of accuracy, and to coordinate and prioritize tasks to meet deadlines and objectives.
• Advanced Microsoft Excel skills and strong proficiency in various other programs including SAP, AS400, Citywide, Municipal Grants Management Application, and MA Connect.

Education And Experience

• Degree in Business Administration specializing in accounting or finance, combined with two (2) years of accounting experience in a computerized environment is required. Previous experience must include a minimum of one (1) year experience with grant administration.

OR

• Diploma in Business Administration specializing in accounting or finance, combined with four (4) years of accounting experience in a computerized environment. Previous experience must include a minimum of one (1) year experience with grant administration.

Other Requirements

• Competency testing will be required as part of the interview evaluation.
• Ability to work additional hours including outside of regular business hours when operationally required.
• Submission of a Criminal Record Check.

Safety

As an employee of the Regional Municipality of Wood Buffalo, the incumbent is responsible for understanding and actively participating in the RMWB’s health and safety management system, including all policies, practices, procedures, as well as properly utilizing all control measures including the required use of personal protective equipment. All employees must take reasonable care to protect the health and safety of themselves and others, as well as immediately report any concerns, near misses, incidents, and hazardous conditions to their supervisor.

To apply

Please visit our website at jobs.rmwb.ca. Current employees must apply through the internal careers site. We appreciate the interest of all applicants; however, only those individuals selected for interviews will be contacted. Late applications will not be accepted.