Governance Specialist, Assistant Corporate Secretary

Questrade Financial Group (QFG) of Companies is committed to helping our customers become much more financially successful and secure.

We are everything a traditional financial institution is not. At QFG, you will be constantly moving forward, bringing the future of fintech into existence. You will be a part of a collaborative team that cares deeply about our mission and each other. Your team members will help you conquer challenges, push boundaries and discover what you are truly capable of.

This is a place where you can explore, discover and learn with continuous growth. As a diverse and inclusive place to work, there are flexible working arrangements so you can unleash your creativity and curiosity with no limits. If you share the same sense of infinite possibility, come shape your future at Questrade.

What’s in it for you as an employee of QFG?

• Health & wellbeing resources and programs
• Paid vacation, personal, and sick days for work-life balance
• Competitive compensation and benefits packages
• Hybrid and flexible work arrangements
• Career growth and development opportunities
• Opportunities to contribute to community causes
• Work with diverse team members in an inclusive and collaborative environment

What’s it like working as a Governance Specialist, Assistant Corporate Secretary at Questrade?
The Governance Specialist supports the General Counsel/Corporate Secretary in managing the company’s governance framework and ensuring compliance with legal and regulatory requirements. This role involves assisting with the preparation and maintenance of corporate records, organizing board/committee meetings, and facilitating effective communication between the board of directors and senior management.

Need more details? Keep reading…
In this role, responsibilities include but are not limited to:

Corporate Records Management:

• Assist in the preparation, maintenance, and updating of corporate records, including minutes of meetings, meeting materials, and resolutions using internal applications/management systems including Google and Govenda.
• Maintain a comprehensive and up-to-date corporate calendar, including board and committee meetings, shareholder meetings, and regulatory filing deadlines.
• Ensure all corporate filings are completed accurately and submitted on time to regulatory authorities.
• Track and maintain all records in compliance with records management policies and procedures and for audit purposes.

Board and Committee Support:

• Help organize board and committee meetings, including scheduling, preparing agendas, and distributing meeting materials
• Collect, review and proofread all documentation and materials sent to Directors; ensure accuracy and quality of materials prior to timely delivery to Directors.
• If required, record minutes during meetings, ensuring accurate and timely documentation of discussions and decisions.
• Track action items and follow up on their completion.

Compliance and Regulatory Support:

• Assist in ensuring compliance with corporate governance policies, procedures, and relevant laws and regulations.
• Prepare and file necessary reports and disclosures with regulatory bodies as required.
• Stay abreast of changes in corporate governance best practices, relevant laws, and regulations, and provide updates to the General Counsel/Corporate Secretary.

Communication and Coordination:

• Serve as a point of contact for board members, senior management, and external parties regarding corporate governance matters.
• Coordinate communication between the board of directors and the executive team, ensuring timely and effective dissemination of information.

Administrative Support:

• Provide general administrative support to the Corporate Secretary, including scheduling meetings, managing correspondence, and organizing files.
• Assist in the preparation of corporate governance reports and presentations.

Training and Development:

• Stay updated on best practices in corporate governance and relevant legal and regulatory changes.
• Participate in training sessions and professional development opportunities to enhance skills and knowledge.

So are YOU our next Governance Specialist, Assistant Corporate Secretary ? You are if you…

• Bachelor’s degree in Business Administration, Law, or a related field; a paralegal certification or similar qualification is a plus.
• Governance designation or knowledge about corporate governance considered an asset
• Minimum of 3-5 years of experience in a corporate governance or administrative role, preferably within a corporate or legal environment.
• Strong understanding of corporate governance principles, compliance requirements, and regulatory frameworks.
• Excellent organizational skills with the ability to manage multiple tasks and prioritize effectively.
• Ability to build and maintain strong relationships with board members, senior management, and external stakeholders.
• Excellent time management and prioritization skills with the ability to meet tight deadlines and handle multiple tasks simultaneously.
• Strong written and verbal communication skills with attention to detail.
• Proficiency in Google applications and familiarity with governance management software.
• Ability to handle confidential information with discretion and maintain professional integrity.

Sounds like you? Click below to apply!
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At Questrade Financial Group of Companies, with multiple office locations around the world, we are committed to fostering a diverse, inclusive and accessible work environment. This is an environment where individuals are treated with dignity and respect. Here, the unique skills and experience you bring will be valued. You will be supported and motivated, so that you can harness your unlimited potential. Our team reflects the diversity of the communities we serve and operate in. Having a collaborative and diverse team helps us push boundaries to bring the future of fintech into existence—not only for the benefit of our customers, but for those who build their career with us.

Candidates selected for an interview will be contacted directly. If you require accommodation during the recruitment/selection process, please let us know and we will work with you to meet your needs.