Generosity and Stewardship Coordinator

The Winnipeg Foundation is For Good. Forever. We help people give back to our shared community by connecting generous donors with causes they care about For Good. We are an endowment-based public foundation, so gifts are pooled and invested, and the annual earnings are distributed back to the community Forever.

Formed in 1921, we are proud to be the first community foundation in Canada. Our vision is ‘a Winnipeg where community life flourishes for all.’

The Foundation is committed to work/life balance and diversity both within the organization and in its work with the community.

We are currently recruiting for the role of Generosity and Stewardship Coordinator.

Our Values

• Trust
• Responsiveness
• Generosity
• Transformation
• Equity

Our Core Competencies

• Critical thinking skills
• Community-First Approach
• Relationship Building
• Managing Healthy Conflict
• Problem-solving skills
• Decision Making skills
• Commitment to continuous learning

The Role’s Opportunity:

This position is primarily responsible for providing administrative support for all stewardship activities of the community generosity team. It serves as a bridge between grantees and donors while managing and supporting team resources, stepping in at key points and completing relevant administrative tasks.

Core Areas of Responsibility:

• Ensure that files are stored and labelled accurately in digital file management systems like SharePoint.
• Create and distribute tax receipt letters.
• Deliver comprehensive support to donors through telephone and email, ensuring their inquiries and concerns are addressed promptly and effectively.
• Coordinate the memorial and tribute program, including creating notifications and gift reports.
• Review administrative procedures and make changes as required.
• Draft instructions for administrative procedures for consideration.
• Review obituaries and ensure any relevant changes are made in the database.
• Provide administrative support to the generosity planning team, including taking meeting notes and ensuring follow-up.
• Take on special projects as requested.

About You:

Experience, Education, and Credentials

• Diploma related to fundraising, office administration, or non-profit management.
• 1-3 years of experience working in an administrative role, ideally in a non-profit environment.
• Proficient with Microsoft 365 (Word, Teams, and Outlook with intermediate-level skills in Excel).
• Background in customer service will be considered an asset.

Skills and Abilities

• Ability to use advanced features of Microsoft Word such as Mail Merge.
• Excellent time management skills with the ability to work independently and collaboratively.
• Demonstrates self-efficacy with the ability to prioritize competing demands, manage various tasks, and effectively achieve results.
• Proven accuracy and attention to detail, even when working on multiple projects with tight deadlines.
• Strong communication skills, written and verbal.
• Ability to manage priorities across multiple stakeholders.

What We Offer:

• Starting salary in the range of $43,000 to $53,000.
• A comprehensive benefit package including health and dental benefits.
• A Health Spending Account.
• Access to Maple (Virtual Doctor Service).
• EFAP program available to employees and family members.
• Pension program starting at six months of employment.
• Vacation beginning at three weeks per year.
• Eco-pass program (half-cost bus pass).
• Maternity/Parental Leave Top Up.
• Professional Development opportunities.

Applications, including resume and cover letter, should be submitted by January 5, 2025. All applications must be submitted at [application link].

Applicants who do not fully satisfy all the essential requirements are encouraged to submit their applications for consideration regarding this position. We believe in the potential for diverse perspectives, skills, and experience to enrich our team and contribute to The Foundation’s overall success.

The Recruitment Process

As part of The Foundation’s value of being transparent, the following are the stages of our recruitment process:

• Job posting (2 weeks in circulation).
• Phone Screening (conducted within 2 weeks after the closing date).
• First In-person Interview (conducted within 2 weeks after phone screening interview).
• Second in-person Interview (conducted within 2 weeks after first in-person Interview).
• Start date: February 2025.

During recruitment, prospective candidates will be expected to provide specific examples of situations where they have demonstrated The Foundation's values and core competencies.

The Winnipeg Foundation is committed to an inclusive, barrier-free environment and will accommodate the needs of applicants under the Accessibility for Manitobans Act (AMA) throughout all stages of the recruitment and selection process. We thank all applicants for their interest; only those advancing in the competition will be contacted. If contacted to participate in the process, please advise if you require accommodation.

Job Types: Full-time, Permanent

Pay: $43,000.00-$53,000.00 per year

Benefits:

• Dental care.
• Employee assistance program.
• Life insurance.
• Paid time off.
• RRSP match.
• Tuition reimbursement.

Schedule:

• Monday to Friday.

Education:

• Secondary School (preferred).

Experience:

• Front desk: 1 year (preferred).
• Administrative experience: 1 year (preferred).

Language:

• Mandarin (preferred).

Work Location: In person.