General Accounts Payable Clerk

JOB POSTING #: 2025-0116
POSTING PERIOD: Tuesday, April 1, 2025 at 8:30 AM to Monday, April 7, 2025 at 4:30 PM
DEPARTMENT: Finance
UNION: C.U.P.E Local 543
JOB CODE: 543046
POSITION STATUS: Temporary Full-Time
GRADE/CLASS: 0.11
# OF POSITIONS: 1
RATE OF PAY: $28.49 - $33.53 per hour
SHIFT WORK REQ'D: No

DUTIES:

Reporting to the Manager of Accounting Services, the position will be responsible for performing clerical duties relating to the verification of information on invoices prior to payment for the Accounts Payable Division of the Finance area. Responsibilities include:

1. All payment runs for the City's Accounts Payable process.
2. Using PeopleSoft to verify the accuracy of vouchers with the original vendor invoice/payment support including vendor name, vendor address, total dollar amount, taxes, and appropriate approvals for payment.
3. Matching attachments to cheques for payment runs and facilitating special handling requests routed to appropriate areas.
4. Filing all invoices and maintaining vendor files.
5. Answering accounts payable inquiries from vendors and city service areas and resolving problems.
6. Providing functional supervision for temporary assistance during high volume times.
7. Running PeopleSoft queries and financial reports for payment runs.
8. Providing supporting documentation for High Dollar EFT payments and all other High Dollar payments.
9. Processing indemnity refunds, debenture payments, and express payments as required.
10. Ensuring proper accounts payable forms are used for payments containing confidential information, and TC50 vouchers include backup documentation.
11. Ensuring all progress certificates, travel & business expense vouchers are signed and meet accounting guidelines.
12. Closing month-end and year-end for accounts payable.
13. Entering/Updating or approving vendor information in Vendor Database Management System/PeopleSoft as required.
14. Training and providing guidelines to support staff and/or departmental A/P clerks.
15. Performing backup duties of the A/P Control Clerk, Vendor Specialist, and Accounts Receivable Clerk as required.
16. Performing Occupational Health & Safety duties as outlined in the Corporation’s Health and Safety Program.
17. Performing other related duties as required.

QUALIFICATIONS:

• Must have an Ontario Secondary School Graduation Diploma plus two (2) years of post-secondary school courses in Accounting, Business or Finance or Ontario Ministry of Education equivalencies.
• Must have over one (1) year of experience in a computerized accounts payable environment.
• Successful applicant will be capable of working without detailed direction or close supervision.
• Experience with the PeopleSoft Financial System would be considered a definite asset.
• The physical demands analysis associated with this job indicates a light level of work.

NOTE:

• Only those applicants selected for an interview will be acknowledged.
• We offer a smoke-free office environment.
• Personal information is collected under the authority of the Municipal Act, c. 25 as amended, and will be used to determine eligibility for employment.
• The Corporation of the City of Windsor is an Equal Opportunity Employer.

In accordance with the Accessibility for Ontarians Act, 2005 and the Ontario Human Rights Code, the City of Windsor will provide accommodations throughout the recruitment, selection and/or assessment process to applicants with disabilities. If selected to participate in the recruitment, selection and/or assessment process, please inform the City of Windsor Human Resources staff of the nature of any accommodation(s) that you may require in respect of any materials or processes used to ensure your equal participation.