Fire Administrative Officer

Apply By: Tuesday, February 4, 2025 11:59 pm EST

Organization: Ministry of Natural Resources

Division: Aviation, Forest Fire and Emergency Services

Job Term: 2 Permanent

Job Code: 09OAD – Office Administration 09

Salary: $28.14 – $32.82 Per Hour*
*Indicates the salary listed as per the OPSEU Collective Agreement.

The Ministry of Natural Resources is looking for an office professional with highly developed leadership skills to provide a wide range of administrative, financial and human resources skills to support the delivery of emergency services in Ontario.

OPS Commitment to Diversity, Inclusion, Accessibility, and Anti-Racism:

We are committed to building a workforce that reflects the communities we serve and to promote a diverse, anti-racist, inclusive, accessible, merit-based, respectful and equitable workplace.

We invite all interested individuals to apply and encourage applications from people with disabilities, Indigenous, Black, and racialized individuals, as well as people from a diversity of ethnic and cultural origins, sexual orientations, gender identities and expressions.

We offer employment accommodation across the recruitment process and all aspects of employment consistent with the requirements of Ontario’s Human Rights Code. Refer to the “How to apply” section if you require a disability-related accommodation.

What can I expect to do in this role?

• Provide financial, administrative, human resources and clerical support to the team.
• Provide group leadership to seasonal and summer staff.
• Provide customer service to internal and external clients.
• Provide a variety of administrative functions on field fire assignments.

Financial Knowledge and Skills:

• Knowledge and experience with budget and accounting procedures, and financial planning processes.
• Ability to prepare annual work plans and budget estimates, monitor and reconcile expenditures, compile complex data, and extract relevant information to provide reports and analyses.

Administrative and Human Resources Skills:

• Proven work experience providing administrative, financial and human resources support services.
• Ability to interpret and apply relevant legislation, and program policies and procedures.
• Proficiency with computers and all aspects of desktop software such as word processing, spreadsheet, database, email, internet and financial applications.
• Knowledge of administrative and office procedures, practices, guidelines and equipment.
• Experience with telephone operations and etiquette to provide effective customer service.

Group Leadership, Interpersonal and Communication Skills:

• Tact and excellent judgement skills necessary to ensure confidentiality and security of files and records.
• Demonstrated leadership and teamwork skills to provide training and direction, recommend performance targets and assist with performance reviews with support staff.
• Ability to compose correspondence and reports independently with own initiative or from brief instructions.
• Highly effective interpersonal skills to build relationships with a variety of internal and external clients and staff.

Analytical, Problem Solving and Decision Making Skills:

• Proven analytical skills to analyze and interpret complex financial information and reports.
• Ability to determine the best way to handle a task, situation or information request.
• Ability to identify and resolve discrepancies relating to invoices and updating of financial reports.
• Good judgment and decision-making skills to respond to radio emergency transmission.

Organizational and Prioritization Skills:

• Highly effective organizational and prioritization skills to assess administrative requirements, and determine and schedule priorities among conflicting demands.
• Proven ability to work independently with minimal supervision.

Other Valuable Skills:

• Ability to work with radio operations and equipment.

Additional Information:

Address: 1 English Permanent, 95 Ghost Lake Rd, Dryden, North Region

• Customize your cover letter and resume to the qualifications listed on the job ad. Using concrete examples, you must show how you demonstrated the requirements for this job. We rely on the information you provide to us.
• OPS employees are required to quote their WIN EMPLOYEE ID number when applying.
• If you require a disability-related accommodation in order to participate in the recruitment process, please contact us to provide your contact information. The Recruitment Services team will contact you within 48 hours.

Please be advised that the results of this competition may be used to form an eligibility list of qualified candidates to potentially fill future vacancies represented by the Ontario Public Service Employees Union (OPSEU). In accordance with the Collective Agreement, eligibility lists are shared with OPSEU representatives. By applying to this competition, you are providing consent that your name may be shared with OPSEU representatives.

All external applicants (including former employees of the Ontario Public Service) applying to a competition in a ministry or Commission public body must disclose (either in the cover letter or resume) previous employment with the Ontario Public Service. Disclosure must include positions held, dates of employment and any active restrictions as applicable from being rehired by the Ontario Public Service. Active restrictions can include time and/or ministry-specific restrictions currently in force, and may preclude a former employee from being offered a position with the Ontario Public Service for a specific time period (e.g. one year), or from being offered a position with a specific ministry (either for a pre-determined time period or indefinitely). The circumstances around an employee’s exit will be considered prior to an offer of employment.

Remember:

The deadline to apply is Tuesday, February 4, 2025 11:59 pm EST. Late applications will not be accepted.
We thank you for your interest. Only those selected for further screening or an interview will be contacted.

All Ontario Public Service external job advertisements are posted in English and French. To confirm the language requirements of a job, check the “language of position” information at the top of each job ad. For all positions, candidates will be assessed in English, the business language of the Ontario Public Service. For English/French designated bilingual positions, candidates will also be assessed through French-language proficiency testing.