Financial Controller

Thornhill Child Care Society (“TCCS”) is a non-profit society that exists to provide a secure, caring, quality learning environment for infants through to school age children. Our focus is to provide developmentally appropriate programs that are accessible to all families. Our growing Society currently consists of 7 Childcare Centers in the Calgary area, a Family Day Home Agency and an Early Childhood Services Program. TCCS has an annual budget in excess of $15 million and is a valuable resource for the children and families in our communities.

Opportunity

TCCS is currently looking for a Controller to join our leadership team as our most senior financial expert. The Controller is responsible for working closely with their direct supervisor (the Executive Director) and supporting the overall TCCS organization (especially the Board and Childcare Centre Directors). This role will provide ownership of the financial planning and reporting as well as oversight on key financial and risk items including insurance, controls and audit process. This role will also lead the Finance Team and practice their role with adherence to the organization’s financial policies and procedures. This role will also regularly interact with Thornhill’s Board and external resources.

Key Responsibilities of the Role:

Accounts Payable:

• This will include oversight on all program and revenue accounting, ensuring that program budgets and spending are aligned to the resources of the organization.
• Produce monthly financial reports for the organization and Board.
• Oversight on Accounts Receivable and Payable, including: processing invoices, monitoring payment activity, maintaining accurate records, reconciling accounts, resolving discrepancies.
• Oversight on internal controls, segregation of duties and approval of expenses. Reporting on these controls to the Executive Director and Board.
• Process, reconcile and manage expenses and expenditures across the various centres and arms of the Society Working with the leaders, Board, and Executive Director to ensure that proper segregation of duties and controls are in place.

Accounts Receivable:

• Oversee the key revenue drivers of the organization, including ownership of:
• Processing Childcare Fees and ensure client payments stay up to date.
• Ensuring accuracy of fee charges, processing terminations and new families to ensure correct amounts are collected in a timely manner.
• Verify and record transactions and resolve account discrepancies.
• Oversee government of Alberta Child Care subsidy and Affordability Grant information and reconcile Government of Alberta Payments (Affordability Grant) and Childcare Subsidy.
• Reporting to the Executive Director and Board on account receivable aging and risk.

Annual Planning and Budgeting:

• Collaborate with the leadership team including: project managers, program/Centre Directors and cross-departmental leadership to set budget goals during the annual financial planning cycle. Support the Executive Director and Board in the Annual Planning and Strategy Process.
• Monitor budget performance and variances, analyzing trends, and providing recommendations throughout the year.
• Ensure expenditures align with budget constraints and are within approved limits.

Financial Reporting:

• Adherence to GAAP and Applicable Control Procedures in Financial Reporting.
• Supports the requirements of the annual audit process with the external Auditor.
• Prepare financial reports including Balance Sheet, Cashflow, and Income Statement for the Board of Directors and Senior Leadership.
• Oversight and responsibility for all Government reporting requirements (Annual Charity Return, Corporate Registries, etc).

Payroll:

• Calculating staff pay based on timesheets or salary commitments.
• Ensure that the payroll process is completed in a manner that adheres to appropriate segregation of duties and controls.
• Oversee the payment of payroll, in records, taxation, verification and resolve pay-related queries from staff.
• Administer termination-related matters, (ROE’s) and provide calculations for termination and severance determinations (where applicable).

Other duties as assigned:

As applicable: Special projects related to insurance renewals, lease renewals and other requirements of the Leadership team.

Required Characteristics and Qualifications:

• The successful candidate is a detailed and diligent financial leader looking to be part of a team that creates meaningful change in their community. This role requires flexibility, a desire to create order, support controls/structure, and an ability to respond quickly and intuitively to situations that arise.
• Required qualifications:
• Bachelor’s degree in accounting or finance with a CPA (CA, CMA, CGA) designation.
• 5-8 years experience in an accounting role, preference given for hands-on experience with a mid-size organization.
• Experience in coordination of audit activities, managing a financial reporting cycle, budget development, accounts payable/receivable.
• Experience in a comparable role in the not-for-profit sector is an asset but is not required.
• Solid understanding of internal controls, segregation of duties and audit functions.
• Capability to work independently and as part of a team.
• Strong communication skills, especially relating to financial matters to non-financial personnel (other leaders, Board members).
• Working knowledge of computers, including Microsoft Office Suite (Word, Excel, Outlook mail, Teams) and QuickBooks Online, and advanced knowledge of Microsoft Excel.

Job Types: Full-time, Permanent

Pay: $85,000.00-$100,000.00 per year

Benefits:

• Disability insurance
• Employee assistance program
• Life insurance
• On-site childcare
• On-site parking
• Paid time off

Flexible language requirement:

• French not required

Schedule:

• Day shift
• Monday to Friday

Work Location: In person

Application deadline: 2024-10-23
Expected start date: 2024-11-06