Financial Assistant - McCormick Care Group

Job Posting # 2025NU004

Program: Finance

Department: Corporate

Position Title: Financial Assistant

Status: Part Time – 3 days / week

Posting Date: 2025-04-09

Closing Date: Until Filled

Summary of Position:

• Reporting to the Director of Finance, this position has responsibility for:
• Maintaining all aspects of accounts payable, except cheque processing
• Managing and maintaining all vendor accounts
• Compiling and processing bi-weekly payroll while acting as backup
• Compiling statistical data as requested regarding accounts payable
• Providing assistance to the Director of Finance and Financial Coordinator
• Maintaining software masterfile for resident movements/status
• Providing temporary coverage for other clerical positions in the Administration team as required.

Accountability Objective:

This position has close working relationships with the CEO, Executive Leadership Team members, Strategic Implementation Team members, Supervisors, staff, visitors, residents, clients, consultants, and contractors. The Financial Assistant has responsibility for ensuring compliance with all Policies and Procedures of the organization as well as any policy or procedure that is specific to this department. Compliance with the Code of Conduct and Mission, Vision and Guiding Principles of the McCormick Care Group are critical elements of this position. This position is also responsible for maintaining compliance with the Fixing Long-Term Care Act, 2021 and the Ontario Regulation 246/22, CARF Accreditation Standards, and any other applicable Act or Legislation deemed necessary by the McCormick Care Group.

Background/Qualifications:

• Preference for a member of The Canadian Payroll Association with completion of Payroll Compliance Practitioner (PCP).
• Three to five years of general A/P and payroll experience.
• Basic bookkeeping skills.
• Strong working knowledge of Word, Excel, PowerPoint, email, etc.
• Use of tact and diplomacy in dealing with residents, staff, and public is essential.
• Excellent verbal and written communication skills.

Key Functions:

Accounts Payable

• Maintenance of all aspects of accounts payable activity, except cheque processing, but including:
• Entering new vendors
• Print vendor invoices and distribute to managers
• Coding and entering vendor invoices
• Coding and entering recurring monthly expenses (e.g. Phone, cable, etc.)
• Reconciling credit card receipts to statements and preparing related journal entries and vendor payables
• Reconciling vendor statements as received
• Filing all accounts payable documentation

Payroll

Act as back up for payroll for bi-weekly payroll, including:

• Ensuring fully trained in all aspects of the role
• Time input and payroll generation
• Payroll entry to general ledger
• As required, provide support for employee inquiries regarding pay and benefits

Other

Maintain software Masterfile for resident admission, discharges, and transfers

• Prepare and enter bank deposits weekly
• Preparation of analysis and reports for accounts payable and payroll as required
• Any other duties as may be requested by the Director of Finance and Financial Coordinator on an ad hoc basis.

Working Conditions:

Some disruptions in lifestyle resulting from extra hours spent in various meetings. Exposed to resident care elements through regular resident contact. Available at all times for emergencies. Stress resulting from the constant need to handle interruptions during the workday and to manage within legislative, budgetary, and time constraints on a consistent basis, and from dealing with people who themselves are under emotional pressure.

Physical Requirements:

• Lifting alone, maximum 50 lbs., (5-29 lbs. usual), as a minor job function.
• Lifting with assistance, maximum 160 lbs. (100 - 120 lbs. usual) as a minor job function.
• Pushing/pulling contents that weigh a maximum of 160 lbs., (100 - 125 lbs. usual) as a minor activity.
• Walking, with the possibility of some upstairs walking as a major job function.
• Standing, for lengths of time, up to 3 hours maximum, (1-2 hours usual) as a minor job function.
• Bending/stooping on a regular frequency throughout the shift, as a minor job function.
• Crouching/kneeling for short periods of time as a minor job function.
• Carries and transports objects of various sizes, to a maximum of 25 lbs. (5-15 lbs. usual) as a minor job function.

Health and Safety Responsibilities:

• Is a competent person as defined by the Occupational Health and Safety Act.
• Is knowledgeable of supervisor’s responsibilities, and follows all health and safety policies and procedures.
• Monitors adherence to safety policies and procedures of subordinates, and promotes safe work practices for self and others.
• Is alert to, remedies, or promptly reports all actual or potential hazardous situations to the appropriate personnel (i.e., Maintenance, Senior Management).
• Ensures that all reported injuries/illnesses are treated promptly and documented according to policy, and ensures transportation for treatment of critical injury is arranged.
• Ensures that fire safety demonstrations and fire drills are conducted, and that staff are knowledgeable of facility fire and disaster plan. (Standards of CARF and MOLTC).
• Is knowledgeable of musculoskeletal disorders, risk factors, and prevention strategies.

To apply, please submit resume to recruitment@mccormickcare.ca

Accommodations are available for applicants with disabilities throughout the recruitment process. If you require an accommodation, please contact Human Resources (HR@mccormickcare.ca or ext. 2303).