Financial Assistant

Date Posted: 01/21/2025
Req ID: 41368
Faculty/Division: New College
Department: New College

Description:

About us:

The Faculty of Arts & Science is the heart of Canada’s leading university and one of the most comprehensive and diverse academic divisions in the world. The strength of Arts & Science derives from our combined teaching and research excellence in the humanities, sciences and social sciences across 29 departments, seven colleges and 46 interdisciplinary centres, institutes and programs.

We can only realize our mission with the dedication and excellence of engaged staff and faculty. The diversity of opportunities and perspectives within the Faculty reflect the local and global landscape and the need for curiosity, innovative thinking and collaboration. At Arts & Science, we take pride in our legacy of innovation and discovery that has changed the way we think about the world.

Opened in 1962, New College has a long-standing commitment to social justice, and to supporting its diverse body of 6000+ undergraduate students to excel intellectually and to engage in the wider community. New College supports two interdisciplinary undergraduate programs – Buddhism, Psychology and Mental Health, and Studies in Equity and Solidarity - and houses four departments (African Studies, Caribbean Studies, Human Biology and Women and Gender Studies). New College prioritizes personal attention to students, innovative interdisciplinary programs, links with professional faculties, career mentorship, and community outreach initiatives. The College has built a rich learning community for students including academic support, amenities for studying and social interaction, and opportunities for co-curricular and community engagement. The College offers a spirited and challenging environment for students to have the opportunity to broaden their experience, create life plans, and meet others from different fields. New College is a friendly, welcoming and informal community that places a high priority on student support services and encourages diversity. For more information on New College, see newcollege.utoronto.ca.

Your opportunity:

Under the general direction of the Financial Officer, the incumbent is responsible for processing financial and payroll related documentation for all employee groups and departments at New College. This critical role supports the Business Services Office in setting up, updating and maintaining FIS and HRIS information, and investigates and corrects any financial discrepancies.

Your responsibilities will include:

1. Acting as the first point of contact for payroll related enquiries
2. Preparing payroll records for processing
3. Troubleshooting and resolving payroll discrepancies
4. Verifying the accuracy and completeness of documents
5. Applying the generally accepted accounting principles to all financial tasks
6. Preparing accounts payable according to the University Guide to Financial Management
7. Preparing and/or processing journal entries
8. Preparing expense reimbursements

Essential Qualifications:

1. Advanced College Diploma (3 years) or acceptable combination of equivalent experience.
2. Minimum three (3) years of recent and related financial and payroll experience in a university or similar environment.
3. Demonstrated experience with U of T's Administrative Management System (e.g. FIS and HRIS), or equivalent systems.
4. Experience maintaining and organizing administrative, financial and HR records.
5. Experience interpreting and applying policies and procedures (e.g. financial policies/procedures, collective agreements).
6. Experience in effectively and clearly communicating financial information to university staff and faculty.
7. Advanced skills in SAP (specifically FIS and HRIS), or similar systems is required.
8. Demonstrated advanced skills with Microsoft Office Suite (e.g. Word, Excel, PowerPoint, Outlook).
9. Excellent organizational and time-management skills.
10. Knowledge of the University’s financial procedures and guidelines, or other similar procedures and strong understanding of payroll rules and processes including CRA rules and requirements.

To be successful in this role you will be:

1. Accountable
2. Communicator
3. Diplomatic
4. Meticulous
5. Possess a positive attitude
6. Team player

This role is currently eligible for a hybrid work arrangement, pursuant to University policies and guidelines, including but not limited to the University of Toronto’s Alternative Work Arrangements Guideline.

Closing Date: 02/02/2025, 11:59PM ET
Employee Group: USW
Appointment Type: Budget - Continuing
Schedule: Full-Time
Pay Scale Group & Hiring Zone: USW Pay Band 09 -- $66,715, with an annual step progression to a maximum of $85,319. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol.
Job Category: Finance/Budget/Planning/Audit