Finance Support Analyst

Reporting directly to the Manager of Financial Services, the Finance Support Analyst is responsible for the full range of accounting functions, including bank reconciliations, accounts receivable, balance sheet reconciliations, financial aid transactions, etc. The Finance Support Analyst will ensure that all activities are done in an ethical manner and in accordance with College policies and procedures. The Finance Support Analyst is aware of the Mission and Values of North Island College, incorporating and practicing the values in the performance of their duties.

Position Competencies

• Job Knowledge
• Judgment
• Teamwork
• Planning & Organization
• Communication & Interpersonal Skills

Duties & Responsibilities

Working as part of the Finance department, the Finance Support Analyst will:

1. Perform the duties of the accounts receivable function in a timely manner. Duties include coding verification, ensuring data accuracy, distribution of documents and maintaining a filing system.
2. Follow up on outstanding accounts receivable and prepare and send statements of account when necessary.
3. Maintain effective professional relationships with customers, sponsors and funding partners.
4. Liaise with College staff regarding invoicing and the status of receivables.
5. Resolve telephone inquiries regarding invoicing and assist Registration Assistants as needed.
6. Assist with the administration of the Colleague AR and GL systems as assigned.
7. Reconcile assigned balance sheet accounts, investigate differences and take necessary corrective action (e.g., correcting journal entries or adjust system settings).
8. Reconcile College bank accounts monthly.
9. Manage payment provider enquiries (PayPal) for Registration Assistants and Students.
10. Monitor incoming wire payments – communicate with Registration and International departments to ensure they are allocated correctly.
11. Implement solutions to correct financial errors and billing issues on student and other accounts.
12. Review all student disbursements to ensure that all funds being released adhere to College policies and procedures.
13. Education contracts – review and monitor terms of contract. Prepare invoicing or GL transfers as needed.
14. T4A processing and distribution.
15. Answer enquiries from Student Services, International Education and Student Records Office.
16. Support the Office of Global Engagement department with denied Study Permits. Ensure that all funds being released adhere to College policies and procedures and prepare wire transfer documents. Monitor outgoing payments, and when necessary investigate and resolve banking or other processing issues.
17. Analyze revenues / expenditures to create monthly deferrals / accruals. Document and maintain supporting working papers.
18. Assist the Manager of Financial Services with banking functions, general ledger work, external reporting, etc.
19. Prepare and file GST and PST remittances. Maintain up-to-date knowledge of the application of PST, GST, and HST, within the framework of the public sector rules.
20. Complete full cycle accounting procedures for the North Island College Foundation, including quarterly financial statements for the Board.
21. Assist with the year-end procedures and Audit of the Foundation, including preparation of year-end supporting working papers, GST returns, charity returns, audited financial statements and note disclosures.
22. Perform system testing of the financial database prior to implementation of software updates.
23. Perform other related duties as assigned by the Manager of Financial Services.

Required Education & Experience

1. A minimum of three years post-secondary education in an accredited Chartered Professional Accountant (CPA) Professional Education Program (PEP); including completion of one of the two core competencies Chartered Professional Accountants British Columbia (CPABC).
2. Three years of accounting experience in an organization of substantial size, preferably in a public sector environment.

Required Knowledge Skills & Abilities

1. Intermediate working knowledge of MS Office suite, including Excel and Word.
2. Excellent analytical and creative problem-solving skills.
3. Experience working with a large financial database; Colleague experience considered an asset.
4. Comprehensive knowledge of accounting and accounting standards (PSAB), preferably in a public sector environment.
5. Excellent interpersonal, oral and written communication, and customer service skills, with demonstrated ability to exercise tact, good judgment and diplomacy.
6. Ability to positively contribute in a team environment, as well as use initiative and work independently with minimal supervision.
7. Strong attention to detail and accurate data entry skills.
8. Strong organizational and time management skills.