Finance Manager

The Finance Manager is the record-keeper for both the Canadian Bushplane Heritage Centre and Entomica. The Manager gathers and supervises day-to-day finances, applying best practices to improve efficiency, increase profits, manage costs and prevent loss. This synthesizes large quantities of data into actionable information for the management team. The Finance Manager maintains the highest level of confidentiality and ensures all HR functions are managed, including payroll and maintenance of employee records.

Responsibilities and Duties

• Work closely with both the Executive Director and Board Treasurer, advising them of any financial irregularities.
• Post and balance payables and receivables in Accounting Software (Sage) as well as link to any projects, create and print cheques and invoices etc.
• Update Sharepoint as receivables are posted and create invoices as required for Sharepoint events, tours and other booking types.
• Balance Stripe and Shopify transactions.
• Manage payroll for all CBHC and Entomica staff including adding employees to Sage/Wagepoint, preparing annual T4 slips, any ROE’s and keeping employee files up-to-date.
• Prepare quarterly government remittances: WSIB, HST/GST, and monthly Employment Remittances for payroll. Submit Charity Tax Rebate twice a year.
• Create monthly invoices to sublessors.
• Reconcile bank statements of all accounts and visa statements.
• Post weekly cash receipts, and prepare and conduct bank deposits.
• Balance floats and have them prepared for events. Reconcile petty cash, as required.
• Assist in developing the annual budget.
• Prepare monthly financial statements for the Executive Director, Finance Committee and Board of Directors.
• Maintain records for grants and report to grantors based on established procedures.
• Assist in fundraising activities, including setting up and administering raffles.
• Prepare documentation and liaise with the Auditor during the annual audit.
• Develop and apply policies and procedures that improve financial accountability, prevent loss and reduce liability.
• Observe all legislative requirements to the financial management of CBHC and Entomica.

Job Requirements

• Minimum two years’ experience managing accounts, financial documents, budgets and payroll.
• Post secondary education in Business Administration, Accounting or a related field.
• Knowledge of Simply Accounting and Wagepoint software, an asset.
• Demonstrated use of Excel, Word and Sharepoint
• Excellent written and verbal communication skills.
• Ability to exercise due diligence and implement effective risk management techniques.
• Prudent and appropriate human resource experience in the management of staff and volunteers. Ability to maintain confidentiality.
• Proven ability to develop relationships and partnerships with stakeholders.
• Ability to develop reports and make recommendations for improvements.
• Excellent attention to detail and critical thinking.
• Strong organizational and analytical skills.
• Strong technical ability with experience in integrating various financial systems and software programs.
• Has an investigative nature and enjoys problem solving.
• Experience in a non-profit organization is an asset.
• Self-starter and motivated.

Job Type: Full-time

Pay: $47,000.00 per year

Benefits:

• Dental care
• Extended health care

Schedule:

• Monday to Friday
• Weekends as needed

Ability to commute/relocate:

• Sault Ste. Marie, ON: reliably commute or plan to relocate before starting work (required)

Experience:

• Bookkeeping: 2 years (required)

Work Location: In person