Finance Co-Ordinator

Who we are:
At MCAN, we are proud of the team we have built and the development opportunities we provide to our team members. Our people are our most important assets in helping Canadians achieve the dream of homeownership.
We are a home for talented professionals looking to grow their careers and passionate about continuous learning and development.
We are certified from Great Place to Work Canada 2021-2023 and recognized as one of Canada’s Best Workplaces 2022-2023. We are also thrilled to be recognized on the 2024 list of Best Workplaces for Women and Canada’s Most Admired Corporate Cultures!
We’re looking for a Finance Co-Ordinator to join MCAN’s Finance team. It is a contractual role and will require to be on-site 4 days/week.

Job Summary:
Reporting to the Chief Financial Officer, the Finance Co-Ordinator will ensure efficient financial and administrative operations, regulatory compliance, and effective project coordination within the Finance department. This role supports the CFO and other Executives within the Finance team by handling sensitive information and facilitating various financial and administrative tasks.

Key Responsibilities:

1. Financial and Administrative Support:
   
   • Provide financial, administrative, and clerical services to ensure effective, efficient, and accurate operations.
   • Prepare documents and presentation materials, screen and respond to inquiries, draft letters, coordinate calendars, arrange meetings, and plan events.
   • Handle sensitive matters and confidential information with discretion.
   • Allocate supplies, screen investor relations emails, order office supplies, and assist in banking administration.
   • Provide administrative support to the Finance team, CFO, and other Executives.
   • Handle meeting scheduling, logistics, and catering for internal and external meetings.
   • Manage off-site storage of Board and Finance materials.
   • Format and upload materials to BoardVantage and compile Boardbooks.
   • Open and scan mail for the Finance department and provide backup support to other Administrative Assistants.
   • Prepare expense reports and schedule management meetings.
2. Support to CFO:
   
   • Assist in the preparation of presentations and ad hoc financial information.
   • Coordinate and perform regulatory compliance tasks, including TSX and other regulatory filings.
   • Update and communicate investor materials, including quarterly updates, investor presentations, AGM presentations, and investor meetings/roadshows.
   • Coordinate meetings, including Board, regulatory, audit, and internal meetings.
   • Prepare updates on share trading activity and short selling positions.
3. Quarterly and Annual Duties:
   
   • Proof quarterly reports, check figures, and prepare CEO and CFO certifications.
   • Compile and submit compliance reports, calculate prices for various purposes, and prepare DRIP schedules.
   • Draft correspondence for regulatory bodies and arrange audit request information.
   • Submit quarterly SEDAR filings and send out quarterly reports.
   • Prepare annual forms for SEDAR submission and assist with AGM coordination.
4. Treasury and Term Deposit Duties:
   
   • Administer CMHC forms for MBS and CMB issuances.
   • Assist with line of credit administration and prepare maturity notices and forecasts.
   • Update client addresses and prepare Age 71 Notices as requested.
5. Project Coordination:
   
   • Coordinate project meetings, circulate materials, maintain documents, take minutes, and follow up on action items.
   • Update status dashboards and support the CFO and Finance department in managing and delivering change.
6. Risk Management and Compliance:
   
   • Assist in preparing company insurance coverage renewal forms.
   • Upload policies, frameworks, and procedures to SharePoint.
   • Maintain files on PSI safe or other formats.
   • Support all employees in administrative matters.
7. Corporate Governance and Disclosure:
   
   • Ensure adherence to continuous disclosure requirements through press releases, website updates, SEDAR, and other regulatory filings.
   • Deliver documents and Board materials to regulatory bodies in a timely manner.
   • Support the Corporate Secretary in ensuring continuous disclosure compliance.

The work experience, skills, education that you bring:

• Relevant degree in Finance, Accounting, or a related field
• Experience in financial administration and clerical services
• Proficiency in financial software and tools
• Strong knowledge of regulatory compliance and filings
• Ability to prepare and proof financial documents and reports
• Excellent organizational and time management skills
• Ability to handle sensitive and confidential information with discretion
• Strong communication and interpersonal skills
• Experience in coordinating projects and meetings
• Ability to take minutes, document action items, and follow up on tasks
• Knowledge of risk management and compliance processes
• Ability to assist in preparing insurance coverage forms and maintaining files
• Understanding of corporate governance and disclosure requirements
• Ability to support regulatory filings and document delivery
• Attention to detail and accuracy
• Proactive and able to work independently
• Strong problem-solving skills and ability to adapt to changing priorities.

This position is currently contractual, with significant growth opportunities for strong candidates to transition into full-time roles. We offer a dynamic, supportive work environment where your contributions are valued. Our culture emphasizes growth, collaboration, and continuous learning. Join us and build a rewarding career in a company that values your skills and fosters professional development.

The above information in this description has been designed to indicate the general nature and level of work performed by employees in the position. It is not designated to contain a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job.
We believe great work and collaboration can happen anywhere, which is why we are a permanent hybrid work environment! We equip our team with great technology and empower them to deliver their best results.

We are dedicated to building an organization that reflects the diversity of our clients and the communities we serve across Canada. Do you possess and value the same attributes?

Are you interested in your own development? Then come join our team!

Requests for accommodation can be made at any stage in the recruitment process.

We thank all applicants for their interest but only those selected for further consideration will be contacted.

MCAN is committed to providing accommodation to applicants throughout the job application and interview process to the point of undue hardship. If you require any accommodations, please contact our Human Resources team at hr@mcanfinancial.com.