Finance Clerk

About The Link: Youth and Family Supports

For more than 90 years, The Link has helped youth and families on a journey to healing, hope, and better lives. The organization is dedicated to walking alongside children, youth, and families as an inclusive community, strengthening and empowering a sense of being, pride, and purpose. With over 15 diverse programs, The Link has a community of caring staff that work together to provide support through a 24-hour crisis line, youth resource centers, emergency shelters, mobile crisis teams, specialized foster care, healing homes, job readiness supports, and Skills4Life. With a strong foundation within the community and a focus on connection, unity, and compassion, the organization provides a vital link for youth and families in the province of Manitoba.

About the Opportunity

Summary

The Finance Clerk performs duties assigned that ensure the effective, efficient, and accurate operation of the Accounting department. Consistently ensuring accounting department internal and external deadlines are met, policies are followed, and assists in providing accounting and finance-related support to the Accounting Supervisor.

Support to Accounting Department

• Assists Accounts Payable - Processes invoices, credit notes, cheque requisitions, mileage reimbursements, expense claims, and other reimbursements;
• Calculates and records GST input tax credits for all disbursements;
• Reconciles vendor statements upon receipt. Follows up with the vendor if any discrepancies arise;
• Balances the accounts payable sub-ledger to the general ledger;
• Engages in problem-solving with programs or vendors;
• Assists with monthly account reconciliations when required;
• Assists with compiling documents for the annual audit;
• Prepares and posts journal entries as instructed by the Accounting Supervisor or Manager, Accounting and Payroll;
• Enters data in various banks maintained by Link and helps the accounting supervisor to reconcile banks on a monthly basis;
• Assists Accounts Receivable with the inputting of bank deposits into the Accounting System as backup when required;
• Assists in preparing monthly invoices required for our clients, i.e., different agencies, government bodies, etc., as backup when required;
• Assists with the preparation of program budgets by providing information as identified;
• Assists with the preparation of the administrative budget as it relates to costs of the accounting area;
• Assists with the development of procedures for and accounts for special events as required;
• Distributes Purchase Order sheets to Programs and tracks the P.O. Number and Program it was issued to in an Excel sheet;
• Provides vacation coverage support for accounting staff;
• Completes year-end sorting and filing of documents for storage purposes.

Audit Preparation

• Ensure that all documentation is organized and readily available.
• Create working papers on a monthly basis for account reconciliations for the auditors related to balance sheet accounts assigned related accounts on Sage 300.

Support to Administration Department (Float Position)

• Reception management (back up role only), greet and assist visitors, answer phone calls and maintain a welcoming front desk atmosphere. This might require occasionally staying late till 7 PM and hours would be adjusted for those days accordingly;
• Direct inquiries to the appropriate personnel and manage incoming and outgoing mail;
• Monitor and replenish office supplies, ensuring a well-equipped and organized workspace;
• Coordinate grocery purchases, manage inventory and ensure a consistent supply of refreshments for the office;
• Purchase items as requested by the Payroll and Administration manager on a day-to-day basis.

Visa Credit Card (as Backup)

• Review and process credit card reports daily;
• Send out a weekly statement to visa card holders;
• Prepares and posts all journal entries related to credit card purchases;
• Reconciles credit card expense reports to monthly visa statements & create balance sheet related working papers on a monthly basis;
• Prepares journal entries related to bank entries.

QUALIFICATION:

• Two years relevant experience in Accounting and/or Finance;
• Post-secondary education in Accounting and/or Finance;
• Understanding of accounting principles;
• Computer experience in accounting software (Sage 300), and Microsoft Office Suite;
• Experience in accounts payable and/or accounts receivable;
• Experience in PJC modules;
• Satisfactory Criminal Record Check with Vulnerable Sector Search, a clear Child Abuse Registry check with acceptable Prior Contact checks, and a clear Adult Abuse Registry check, all done within the last 3 months or willing to obtain.

Accommodations are available for applicants with disabilities upon request. If you are contacted by The Link regarding a job opportunity, please know that you are welcome to request an accommodation at any point in the process. All information received regarding accommodations will be kept confidential.

The Link is committed to the health and safety of its employees, the people we serve, stakeholders, and the community.

APPLICATION DEADLINE: Ongoing until filled.

WORK LOCATION: 175 Mayfair Avenue

WORK HOURS: Full-Time - 70 hours biweekly. Occasional overtime may be required based on organizational needs.

SALARY RANGE: $20.00 to $22.00 per hour. Dependent on qualifications.

The Link is an equal opportunity employer, Indigenous people, women, visible minorities, and persons with disabilities are encouraged to apply. The Link is committed to developing and retaining a diverse workforce. We thank all applicants for their interest, but only those selected for an interview will be contacted.

The Link is honored to be located on the land of the Ininew, Anishinaabe, Dene, Oji-Cree and Dakota land and in the homeland of the Métis Nation. We commit to respecting the treaties upon which our existence here was made possible.