Finance Associate - Hospice Toronto

About Us:
Hospice Toronto is committed to supporting individuals, families, and caregivers who are dealing with progressive life-limiting illness in our community. We work with a dedicated team of professionally trained volunteers who provide a wide range of support to enhance our client's quality of life. When you cannot add days to life, add life to days. Professional staff and volunteers support in enabling individuals to remain in familiar circumstances surrounded by those who care for them.

Hospice Toronto is committed to excellence in client and caregiver care and continues to respond to the changing health care climate. The successful candidate will be an energetic, highly motivated team member committed to the delivery of grief and bereavement support as a continuity of care to our clients of the in-home hospice program, and to outside referrals from our community partners.

Purpose of the Position:
Within the context of the vision, mission, values, and strategic direction of Hospice Toronto (HT) and under the general direction of the Controller, the Finance Associate shall be responsible for providing Finance and Administration leadership.

The Opportunity:
Are you a dynamic, entrepreneurial, and experienced finance associate looking to grow your experience in Accounting and administration in a diverse and inclusive environment? Hospice Toronto is seeking a highly motivated and career-focused Accounting professional to join our finance and operations team.

Overview of Role:
Reporting to the Controller, the Finance Associate is responsible for all aspects of accounting, finance, and operations including budget control, reporting, forecasting, supporting the annual financial audit, and government filings. The Finance Associate will ensure optimal financial operations of Hospice Toronto and its programs, which include timely financial and statistical reporting to Ontario Health, the Ministry of Health & Long Term Care, and other funders as required. The Finance Associate will work in close collaboration with HT colleagues and members to develop and carry out HT’s overall strategic plan.

Roles and Responsibilities:

Finance and Accounting Management

• Assist the Controller with all issues relating to financial administration and planning;
• Monitor all expenditures, transactions, and financial resources;
• Assist in the preparation of monthly, quarterly, and yearly financial statements for the Board of Directors;
• Assist the Controller with program budget development and revisions as required for planning and forecasting;
• Prepare all accounts, ledgers, and reporting systems, and conduct regular reviews and analysis of financial records to ensure accuracy and compliance with generally accepted accounting practices, principles, and standards;
• Prepare financial worksheets/reports as required for Controller;
• Monitor and manage cash flow, budgets, and financial forecasts;
• Monitor and oversee all bookkeeping records;
• Assist the Controller with yearly financial forecasting for program funding and grant submissions;
• Assist with the submission of quarterly and yearly financial and statistical reports, and budgets for the MOHLTC, Ontario Health, and other funders as required;
• Communicate with Ontario Health, MHLIN, and program funders and other agencies with respect to financial issues as required;
• Research and assist the Controller with the analysis of MIS Management Reports and Indicators to ensure compliance with Ministry requirements and guidelines;
• Conduct year-end closing processes and collaborate with the Controller and external auditors during audits, inspections, or other review processes.

Human Resources and Payroll:

• Manage the payroll function ensuring payroll is prepared and distributed accurately and on time;
• Ensure that all remittances to the government and Pension Contributions are paid correctly and in a timely manner;
• Prepare adjusting payroll journal entries for allocations to appropriate programs;
• Assist and work closely with the Controller with issues relating to HR policies and procedures;
• Manage all payroll year-end reporting requirements for T4s and government remittances.

Operations:

• Manage the purchasing/procurement of agency supplies and equipment;
• Support lease and insurance renewals, coordinate all related correspondence/documentation, and address leasing and insurance issues;
• Manage and complete corporate documents pertaining to the Ministry of Government Services related to the agency's charitable status;
• Participate in the statistical reporting process;
• Other duties as assigned.

Education & Experience:

• Post-secondary education in finance/accounting with excellent analytical and problem-solving skills;
• Professional accounting designation (in progress);
• Excellent Microsoft Excel skills, preferably with experience developing statistical reports and working with database applications;
• At least 5 years of non-profit financial management experience (preferably in a healthcare setting) including budgeting and preparation of financial reports for senior management, board, and external stakeholders;
• Knowledge or experience of Microsoft Great Plain (GP) considered an asset;
• IT-related knowledge and background will be an asset.

REQUIRED KNOWLEDGE AND SKILLS:

• Ability to function independently, maintain effective working relationships with others, work effectively under pressure or deadlines, and use good judgment to make sound decisions;
• Demonstrated supervisory knowledge, knowledge of principles and techniques of supervision, motivation techniques, and basic training methods;
• Ability to analyze and resolve problems involving abstract and concrete variables;
• Flexibility in managing multiple issues and reporting timelines with funders;
• Attention to detail and accuracy of all financial information;
• Strategic thinking and decision-making skills;
• Ability to read and interpret documentation such as operating instructions, procedures manuals, and complex reports;
• Ability to apply understanding, based on experience, to carry out instructions given in written or oral form;
• Ability to communicate and effectively interact with people across cultures, ranges of ability, genders, ethnicities, and races;
• Keen sense of ethical boundaries and confidentiality obligations;
• Must undergo a police record check.

Application Process:
We thank all applicants for their interest. We will only contact those applicants selected for further consideration. No telephone, walk-ins, or agency enquiries please. Please note that submissions will be reviewed on an ongoing basis and individuals may be invited to conduct an advance tele-screen or interview. Therefore, early submissions are encouraged. Deadline to apply is December 06, 2024.

Note:
Potential employees will be required to complete reference and security checks as part of the pre-employment process.