Finance Administrator

Finance Administrator - The Sisters of Our Lady of Sion

If you are passionate about seniors and the frail elderly, comfortable in a Catholic environment, flexible, a collaborator, committed to compassionate service, are interested in a rewarding role with a small group of Sisters, members of an international congregation, residing across Canada and the USA and have a background in accounting and operations, this position may be for you.

I. The Organizations

Canadian Religious Stewardship (CRS) is a not-for-profit charitable organization established by Catholic Religious Institutes from across Canada. CRS is assisting the Sisters of our Lady of Sion in Toronto with their need for a Finance Administrator.

The Sisters of Our Lady of Sion (NDS) is an international Catholic congregation of women religious founded in 17 countries around the world. The foundational spirit of the Sisters of Our Lady of Sion is one of love, love for all peoples and every person.

Their works reflect their commitment to dialogue and reconciliation in the face of prejudice, discrimination and oppression. This includes education, interreligious and ecumenical relations, social justice, human rights, dignity, and care for the earth.

II. Job Summary

The Finance Administrator will report to the CRS Director of Operations and Chief Financial Officer (CFO) and the Sister-Treasurer of Notre Dame de Sion (NDS) Canada-US. The Finance Administrator will work in close collaboration with the Sister Treasurer of NDS Canada-US and the NDS Can-US Coordination Team. The Finance Administrator will be responsible for managing the day-to-day financial operations and assisting the NDS Coordination Team with the planning and administration of the financial and other temporal assets of NDS Canada-US.

This position may evolve over time to meet the changing requirements of the Sisters of Sion in Canada-US.

III. Primary Duties and Responsibilities

Financial Planning and Management

• Ensure best practices in accounting for all financial functions including Accounts Payable, Revenues and Cash Management, Accounting, Reporting and Records Management.
• Ensure procedures are followed and in compliance with all related laws including Canada Revenue Agency and Canadian Generally Accepted Accounting Principles.
• Manage the banking practices including a centralized banking platform.
• Provide the Canada-US Sister-Treasurer regular reports on revenues and expenditures.
• Prepare and complete all interim and year-end financial reports ensuring accuracy and relevance to the needs of NDS Canada-US and NDS Congregation Generalate in Rome Financial Reporting.
• Coordinate with external auditors and preparation of required schedules.
• Ensure the completion of all external Canadian and US financial reporting including the T3010 Registered Charity Information Return.
• Coordinate/prepare annual budgets in collaboration with the Can-US Sister-Treasurer.
• Coordinate/prepare special purpose budgets for existing and new initiatives in collaboration with the NDS Can-US Sister-Treasurer.
• Administer NDS Canada-US funds according to approved budgets.
• Monitor and reconcile investment portfolios, associated transactions and financial reporting.
• Monitor the status of segregated funds and provide NDS Canada-US with reports and recommendations.
• Review financial contracts to ensure they properly reflect the terms and expectations negotiated.

Operations

• Develop and report on key performance indicators.

Stakeholder and Community Relations

• Establish exceptional working relationships with NDS Canada-US Coordinating team, Treasurer and members, as well as NDS Americas Regional Leadership, and Congregation Finance Team.
• Support a positive, healthy and safe work environment in accordance with all appropriate legislation and regulations.

Communications & Technology

• Ensure client has access to financial information and support with computer or other technology related issues.
• Provide regular and consistent communication to NDS Canada-US Coordination Team, Regional and Congregational Finance and Leadership Teams.
• Determine equipment requirements.

Risk Management

• Monitor, identify and evaluate risks to people, property, finances, goodwill, and reputation.
• Ensure appropriate and adequate insurance coverage through CRASI.

IV. Statement of Qualifications

Education

• University degree in Business, Finance or in a related field.

Experience

• Minimum five (5) years of experience in a finance and bookkeeping role.
• Experience in responsibilities noted above, ideally within a registered charity or a not for profit organization.
• Audit experience, conducting internal or external audits.
• Experience with detailed financial forecasting models in Excel (preferred) or other applications.
• Providing recommendations to leadership on financial and operational policies, procedures, and decision-making support.
• Building consensus, securing cooperation, negotiating, and implementing recommendations consistent with organizational priorities and values.

Knowledge

• Understanding of religious persons, Religious Institutes, and seniors.
• Strong financial technical skills and practical knowledge of financial management and year-end audit procedures and reporting.
• Strong understanding of applicable laws, CRA regulations and Accounting Standards for Not-For-Profit Organizations (ASNPO).
• Computer skills (Word, Excel).
• Strong demonstrated use of spreadsheets for analysis (formulas, pivot table, macros).
• Proficiency in Sage 300 (formerly ACCPAC) or other similar financial systems.

Abilities

• High ethical standards, uphold integrity and respect.
• History of developing, maintaining, and working collaboratively with multi-disciplinary and multi-area stakeholders/interest groups.
• Appreciation and commitment to CRS mandate and to the charism and values of NDS.
• Identify current and future issues.
• Broad, strategic vision, balanced with attention to detail.
• Excellent communication and people skills.
• Organize, communicate, problem solve to contribute to sound decision making, based on consultation and best practices in financial and operational management.
• Read, interpret, apply, and transmit information concerning complex projects, agreements and contracts.
• Must clear criminal records check with vulnerable sector screening.

V. Location

While there is opportunity to work off site on occasion, it is important that the Finance Administrator, together with other staff, work in community with clients and staff at the West Toronto area location (walking distance from Islington Subway Station).

Note: This job description is intended to provide a general overview of the responsibilities and qualifications for this position. It may be subject to revisions or updates at the discretion of the organization.

Job Type: Full-time

Pay: $75,000.00-$85,000.00 per year

Schedule:

• Monday to Friday

Experience:

• Sage: 3 years (required)
• Microsoft Excel: 5 years (required)
• Registered Charities or Not for Profit: 3 years (preferred)
• Bookkeeping: 5 years (required)
• Finance: 5 years (required)

Work Location: In person