Family Office - Administrative Assistant

Family Office - Administrative Assistant

Monday, February 24, 2025

Who we are:

Canderel is a top real estate company known for its expertise in commercial, residential, and investment partnerships. We excel in delivering innovative solutions and outstanding value across all areas of real estate. Dedicated to creating vibrant, sustainable communities, we enhance the lives of residents, tenants, and partners through creative thinking and exceptional execution. Committed to diversity and inclusion, we actively welcome applications from individuals of all backgrounds, including those from BIPOC (Black, Indigenous, and People of Color) and LGBTQ+ communities.

Summary:

Our Family Office is seeking a highly organized and proactive Administrative Assistant to provide seamless support across administrative tasks, project management, and event coordination. This role requires strong project coordination skills, the ability to work independently, and a keen eye for problem-solving. The ideal candidate thrives in a dynamic, fast-paced environment, has exceptional attention to detail, and possesses strong Microsoft Office skills, particularly in Excel.

Responsibilities:

Project & Event Management

• Project Coordination: Plan, track, and execute administrative projects, ensuring deadlines are met and objectives are achieved.
• Process Improvement: Identify inefficiencies in workflows, recommend solutions, and implement structured processes for optimization.
• Event Planning & Execution: Coordinate meetings, corporate & philanthropic events, and team gatherings, handling logistics, vendor communication, and on-site execution.
• Meeting Management: Prepare agendas, take detailed minutes, and ensure follow-up actions are completed.

Administrative & Operational Support

• Proactively manage schedules, prioritize tasks, and oversee inboxes with efficiency.
• Handle logistics, including conference registrations, flights, and accommodations.
• Perform accurate data entry, maintain and organize documentation, update reports, and prepare presentations.
• Build and maintain strong working relationships with executives and team members.
• Handle sensitive information with professionalism and integrity.
• Manage occasional personal requests, deliveries, and other duties that contribute to overall efficiency. Stay adaptable and flexible to the changing needs of the team.

Qualifications & Competencies:

• Minimum 2+ years in an administrative, project coordination, or executive assistant role. Experience in Finance or Project Management is an asset.
• Strong ability to plan, execute, and manage multiple projects and events efficiently.
• High degree of attention to detail and a high degree of accuracy
• Ability to work autonomously, take initiative, and proactively resolve issues.
• Strong expertise in Excel (formulas, pivot tables, reporting), Word, Outlook, and PowerPoint.
• Exceptional ability to prioritize tasks, manage deadlines, and maintain accuracy under pressure.
• Strong written and verbal communication skills with a professional and adaptable approach.
• Ability to handle changing priorities and sensitive information with discretion.
• A continuous improvement mindset with eagerness to enhance skills and efficiency.
• Satisfactory police record clearance required.

This position is best suited for a motivated professional with a passion for efficiency, organization, and project execution. We value individuals who take ownership of their work, consistently strive for excellence, and are eager to grow with our team. If you have a strong ability to prioritize, stay organized, and drive projects forward, we encourage you to apply.

Canderel is an equal opportunity employer. We believe a diverse and inclusive workforce drives innovation and makes our company stronger. We are committed to fostering a safe and positive environment that respects people’s dignity, ideas and beliefs. We are pleased to consider all qualified applicants to join our team as we continue to grow and build a strong and varied workforce reflective of today’s diverse world.