Faculty Support Services Assistant (term)

Date Posted: 01/24/2025
Req ID: 41404
Faculty/Division: Faculty of Arts & Science
Department: Dept of Computer Science
Campus: St. George (Downtown Toronto)
Position Number: #

Description:

About us:

The Faculty of Arts & Science is the heart of Canada’s leading university and one of the most comprehensive and diverse academic divisions in the world. The strength of Arts & Science derives from our combined teaching and research excellence in the humanities, sciences and social sciences across 29 departments, seven colleges and 46 interdisciplinary centres, institutes and programs.

We can only realize our mission with the dedication and excellence of engaged staff and faculty. The diversity of opportunities and perspectives within the Faculty reflect the local and global landscape and the need for curiosity, innovative thinking and collaboration. At Arts & Science, we take pride in our legacy of innovation and discovery that has changed the way we think about the world.

Established in 1964, the Department of Computer Science is ranked among the top computer science departments in the world. Our faculty have been presented with a wide variety of honours and awards over the years, including two Turing Awards, and many other national and international honours. We provide diverse programs and research opportunities while consistently producing high-impact research that is among the most highly cited in computer science.

Your opportunity:

Under the general direction of the Finance Manager and the daily direction of the academic research group supervisor, the Faculty Support Services Assistant provides grant management and support for group research and teaching activities to an assigned group of researchers.

Note: this is a two-year term position.

Your responsibilities will include:

1. Monitoring department budget to ensure expenditures remain within budgeted allocations
2. Administering accounts for restricted funds
3. Generating standard financial reports
4. Tracking the financial status of accounts
5. Processing expense reimbursements
6. Acting as the first point of contact for general enquiries
7. Coordinating the schedule for program and event calendars
8. Scheduling travel plans and requesting appropriate accommodations

Essential Qualifications:

1. Advanced College Diploma (3 years) in Finance or Business Administration or acceptable equivalent combination of education and experience
2. Minimum three years recent and relevant experience in providing financial administration of restricted funds (research grants and start-up funds etc.) and providing administrative support for group research and teaching activities, preferably in a university environment
3. Experience with preparing and processing research expenses/expense reimbursements
4. Experience monitoring and reconciling fund accounts
5. Experience planning expenditures and monitoring operating budgets
6. Experience with statistical reporting and analysis
7. Solid experience in FIS, HRIS, RIS, Usource or equivalent systems
8. Experience in organizing logistics of events in a professional setting (e.g., scheduling programs/events, booking travel and hospitality for events)
9. Strong knowledge of accounting principles, and policies and procedures in the university setting, including Guide to Financial Management
10. Advanced computer skills in MS Office suite
11. Strong organizational, time management and multi-tasking skills
12. Excellent communication skills with the ability to communicate complex policies to clients
13. Strong interpersonal and customer service skills
14. Detail oriented and demonstrated accuracy with numbers and data

Assets (Nonessential):

1. Experience in technical typing using LateX/Unix and in Web page design an asset
2. Knowledge of Computer Science related research grants and funds

To be successful in this role you will be:

1. Communicator
2. Cooperative
3. Diplomatic
4. Multi-tasker
5. Organized
6. Team player

This role is currently eligible for a hybrid work arrangement, pursuant to the University policies and guidelines, including but not limited to the University of Toronto's Alternative Work Arrangements Guideline.

Closing Date: 02/09/2025, 11:59PM ET
Employee Group: USW
Appointment Type: Budget - Term
Schedule: Full-Time
Pay Scale Group & Hiring Zone:

USW Pay Band 10 -- $70,844. with an annual step progression to a maximum of $90,595. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol.
Job Category: Finance/Budget/Planning/Audit

Lived Experience Statement:
Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged, and their lived experience shall be taken into consideration as applicable to the posted position.