Faculty Administrative Assistant

$28.02 to $31.14 hourly. Salary and wage increments are in accordance with the Collective Agreement.

The Opportunity

The Faculty Administrative Assistant contributes to the success of Douglas College and its community of learners by providing a variety of administrative, logistical, and technical support in the Faculty of Applied Community Studies (ACS) while providing exceptional client-centered service on a consistent basis to all stakeholder groups, internal and external, as well as administrative support for the Deans and Office Manager.

WHO WE ARE

Do what you love. Be good at it. That’s how Douglas College defines a great career. It’s a philosophy that resonates through our classrooms, our offices, and our boardrooms. It inspires our students and drives us to make Douglas College one of BC’s Top Employers. We love what we do. And we’re looking for passionate, motivated people to join us in making one of Canada’s best degree-granting colleges even better.

Be a part of an institution where everyone is committed to empowering successful students, creating responsive learning environments, fostering social and environmental responsibility, and supporting healthy learning and work environments.

WHAT WE OFFER

We offer the opportunity to do what you do best in an inclusive, collaborative, and collegial environment. At Douglas, our goal is to ensure our people are valued and supported by promoting a healthy work-life balance, professional growth, and development, as well as a safe and respectful workplace.

• Transit-accessible campuses
• Hybrid work arrangements for eligible positions
• Excellent Health and Dental Benefits for eligible positions
• Defined-Benefit Pension Plan for eligible positions
• Professional Development funding
• Access to our Fitness Centres and Classes

Minimum Qualifications:

• Completion of a two-year related program at a recognized post-secondary institution with a specialization in Office Administration with a minimum of two years related work experience or equivalent combination of education and experience.
• Excellent interpersonal and communication skills including written and verbal fluency in the English language.
• Good working knowledge of the applicable College policies and procedures including office practices and procedures, including maintaining confidentiality.
• Demonstrated ability to communicate professionally, respectfully, and effectively in writing, in person, or on the telephone with staff, faculty, administrators, and students, as well as maintaining a good working relationship with other employees.
• Demonstrated proficiency in keyboarding and computer operations; proficiency using Microsoft Office software packages including Microsoft Word with advanced word processing skills, advanced Outlook email and calendar functions; perform and maintain database functions (i.e., MS Excel, Banner); intermediate MS Excel, Adobe Acrobat Professional, and internet applications; familiarity with website maintenance (i.e., Sitecore) and Intranet platform support (i.e., SharePoint).

This regular part-time position is available starting March 3, 2025. Hours of work will be scheduled Monday to Friday, from 11:00 am to 4:30 pm (total of 25 hours per week). Shift days and times may change depending on operational needs. Evening and occasional weekend work may be required. The position is located at the Coquitlam campus and will be required to work at all Douglas College campuses and offsite locations.

Equity Statement:

Douglas College is committed to fostering a diverse, inclusive, and equitable learning and working environment. In support of this journey, we welcome all people to apply, including people from groups that are experiencing inequity, including, but not limited to Indigenous Peoples, racialized or persons of colour, persons with mental or physical disabilities, persons who identify as women, and/or persons of marginalized sexual orientations, gender identities and expressions, and persons of all faith identities, age, marital status, and parental status.

Qualified internal applicants must apply by February 21, 2025 to be given first consideration. Click the link at the top of this page to apply directly to this posting.