Facility Coordinator

JLL supports the Whole You, personally and professionally.

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology to our clients. We are committed to hiring the best, most talented people in our industry; and we support them through professional growth, flexibility, and personalized benefits to manage life in and outside of work. Whether you’ve got deep experience in commercial real estate, skilled trades, and technology, or you’re looking to apply your relevant experience to a new industry, we empower you to shape a brighter way forward so you can thrive professionally and personally.

The Facility Coordinator plays a pivotal role in ensuring the smooth and efficient operation of facilities within an organization. The primary responsibility is to oversee and coordinate the day-to-day maintenance, repairs, and improvements of the physical infrastructure, including buildings, equipment, utilities, and grounds. The position will work closely with various internal stakeholders, external vendors, and service providers to ensure the highest standards of facility management are upheld.

WHAT YOU’LL BE DOING

1. Maintenance and Repairs: Coordinate and schedule routine maintenance and repairs for buildings, equipment, and systems. This includes HVAC, electrical, plumbing, fire systems, security systems, and other critical building functions.


2. Vendor and Contractor Management: Establish and maintain relationships with external vendors and contractors. Obtain quotes, negotiate contracts, and ensure timely completion of work. Regularly assess contractor performance and ensure compliance with safety regulations and industry standards.


3. Space Planning and Allocation: Collaborate with department leaders to develop and implement comprehensive space allocation plans. Coordinate office moves and relocations, ensuring minimal disruptions and that all activities are completed on schedule.


4. Health and Safety Compliance: Ensure compliance with all health and safety regulations and standards. Conduct regular inspections to identify potential hazards and coordinate remedial actions. Maintain accurate records of safety inspections, incidents, and training.


5. Budget Management: Assist in preparing and managing the facility's operating budget. Monitor costs and expenses related to maintenance, repairs, and projects. Identify cost-saving opportunities and recommend solutions.


6. Facility Improvements: Identify opportunities for facility enhancements and optimize space utilization. Propose and oversee improvement projects, including renovations, expansions, and technology upgrades. Collaborate with stakeholders to align improvements with organizational goals.


7. Sustainability Initiatives: Promote and implement environmentally sustainable practices within the facility. Identify energy-saving opportunities and recommend initiatives to reduce environmental impact.


8. Emergency and Crisis Management: Develop and implement emergency response plans, including evacuation procedures, business continuity, and disaster recovery plans. Coordinate drills and training. Act as the point of contact during emergencies.

WHAT YOU BRING

1. Bachelor's degree in facilities management, engineering, or a related field (preferred).


2. Proven experience (2+ years) in facility management, property management, or a related role.


3. Strong knowledge of building systems, maintenance practices, and regulations.


4. Excellent organizational and project management skills.


5. Ability to prioritize tasks and meet deadlines in a fast-paced environment.


6. Proficiency in using facilities management software or CMMS.


7. Strong communication and interpersonal skills.


8. Knowledge of health and safety regulations and experience in emergency response planning.


9. Demonstrated ability to work independently and collaboratively with cross-functional teams.

PREFERRED

1. Professional certifications in facility management or related disciplines.


2. Experience in managing vendor contracts and service level agreements.


3. Familiarity with sustainability frameworks and certification processes (LEED, BREEAM, etc.).


4. Knowledge of building codes and regulations.


5. Experience with space planning and utilizing computer-aided design (CAD) software.

WHAT’S IN IT FOR YOU:

1. Join an industry leader and shape the future of commercial real estate.


2. Deep investment in cutting-edge technology to power your work.


3. Comprehensive and competitive benefits plan.


4. A supportive, caring and diverse work environment designed for your growth and well-being.

If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements below. We’re interested in getting to know you and what you bring to the table!

About JLL –
We’re JLL—a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 102,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility. That’s why we’re committed to our purpose to shape the future of real estate for a better world. We’re using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people, and our communities.

Our core values of teamwork, ethics and excellence are also fundamental to everything we do and we’re honored to be recognized with awards for our success by organizations both globally and locally. Creating a diverse and inclusive culture where we all feel welcomed, valued and empowered to achieve our full potential is important to who we are today and where we’re headed in the future. And we know that unique backgrounds, experiences and perspectives help us think bigger, spark innovation and succeed together.