Expanded Learning Opportunities Program Manager

Expanded Learning Opportunities Program Manager

Organization Background:

ICEF Public Schools is a nonprofit charter school network serving communities in the South Los Angeles area for 25 years. ICEF Public Schools operates seven high-quality, tuition-free, public charter elementary, middle, and high schools serving over 2,000 kids from TK-12th grade. We are a college, career, and life-bound network working throughout ethnically diverse neighborhoods of Los Angeles and Inglewood, CA. Over 90% of the school population qualifies for free and reduced lunch programs; an average of 60% of students are Black, and 40% are Latinx/e.

ICEF's mission is to educate and empower courageous leaders to pursue their full potential in college, career, and life by providing a community that honors each student's unique identity, fosters academic excellence, nurtures healthy minds, and inspires critical thinkers. Our primary focus at ICEF is a whole-child approach that fosters excellence among all scholars.

Position Description:

ICEF Public Schools offers expanded learning programs before school, after school, and during summer and intersession breaks. These programs are thoughtfully designed to address students' academic, social, emotional, and physical needs while fostering their interests through engaging, hands-on learning experiences. The Expanded Learning Program Manager plays a pivotal role in ensuring the success of these programs by overseeing the partnership between ICEF and its after-school program providers at each site. Key responsibilities also include overseeing program implementation, evaluating program effectiveness, ensuring accurate and timely compliance reporting that adheres to state and federal guidelines, fiscal oversight of program budgets tied to grants, and collaborating regularly with school site leaders, after school program vendors, and ICEF Home Office leadership.

Reporting:

This position reports to the Vice President of People and Operations.

Salary: $80,000-$90,000

Supervisory Responsibilities:

This position does not have direct supervisory responsibilities.

Essential Functions:

PROGRAM MANAGEMENT

• Serves as the main point of contact between ICEF Public Schools and after-school program providers, meeting with the after-school program vendor on a regular basis to plan and evaluate program implementation.
• Collaborates with school site leaders and after-school program providers to ensure programs meet the academic, social, emotional, and physical needs of students.
• Monitors the management of day-to-day program operations on campuses through site visits and regular meetings with site coordinators and school leadership.
• Develops and monitors program schedules, ensuring alignment with grant requirements and site-specific goals.
• Conducts regular site visits to assess program quality, provide feedback, and support continuous improvement.
• Facilitates professional development and training in collaboration with after school program vendors for after-school program staff to enhance program delivery and effectiveness.

COMPLIANCE

• Ensures the maintenance of accurate records across all ICEF sites (i.e., registration forms, attendance sheets, operational schedules, etc.).
• Ensures programs adhere to all requirements of ASES (After School Education and Safety), ELOP (Expanded Learning Opportunities Program), and 21st Century Community Learning Center grants.
• Manages and oversees accurate and timely compliance reporting, including attendance tracking, expenditure reports, and program evaluations.
• Stays informed on grant policies and guidelines, providing updates and training to school and program staff as needed.
• Collaborates with program providers and the Vice President of People and Operations to maintain comprehensive documentation and audit readiness.
• Serves as the primary point of contact for compliance-related matters with grantors and other stakeholders.
• Completes annual program evaluations, including surveys of students, team members, and parents.

FISCAL OVERSIGHT

• Monitors and manages program budgets, ensuring expenditures align with grant allocations and requirements.
• Collaborates with the Vice President of People and Operations to review financial reports, reconcile expenses, and address discrepancies.
• Identifies cost-saving opportunities and ensures the efficient use of resources while maintaining program quality.
• Prepares and submits budget amendments and financial documentation as required by grantors.
• Supports the development of proposals to secure additional funding for program expansion or enhancement, and takes the lead in writing and submitting renewal grant applications.

Other Responsibilities

• Additional duties and special projects as needed and assigned in support of ICEF schools.

Job Requirements: Minimum Qualifications:

Skills, Knowledge, And Abilities

• Bachelor's degree preferred.
• Minimum of 3 years experience managing expanded learning programs in urban settings required.
• 3 or more years working with school-aged youth.
• Ability to work independently and work under strict deadlines.
• Ability to work with varied populations, such as administrators, teachers, parents, and students.
• Demonstrated ability to be self-directed and take initiative, as well as to work collaboratively.
• Excellent computer skills, experience working with Google platform a plus.
• Strong organizational/time management skills and demonstrated ability to multitask, set and drive priorities, monitor progress towards goals, and utilize data and information.
• Adaptability - Adapts to changes in the work environment, manages competing demands, changes approach or method to best fit the situation, able to deal with frequent changes, delays, or unexpected events.
• Planning/Organization - Priorities and plans work activities, uses time efficiently, develops realistic action plans.
• Quality Management - Looks for ways to improve and promote quality, demonstrates accuracy and thoughtfulness.
• High sense of urgency; demonstrated ability to successfully handle multiple projects concurrently.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit; frequently required to talk or hear; and occasionally required to stand, walk, and reach with hands and arms, and/or use hands to finger, handle, or feel.

While performing the duties of this job, the employee is occasionally required to move and/or lift up to twenty-five (25) pounds.

Specific vision abilities required by this position include close vision and the ability to adjust focus.

WORKING ENVIRONMENT

The expected work hours for this position are approximately 10:00 AM to 6:00 PM, Monday through Friday. Frequent local travel and occasional out-of-town may be required for training, seminars, or workshops. This position will work in a shared office space and will be required to visit the school sites multiple times throughout the week. When out on school sites, the following physical demands may be requested: some lifting, carrying, pushing, and/or pulling; some climbing and balancing; some stooping, kneeling, crouching, and/or crawling. Generally, the job requires 60% sitting, 30% walking, and 10% standing. The job is performed under minimal temperature variations and under conditions with some exposure to risk of injury and/or illness.

EDUCATION

Targeted job-related education that meets the organization’s prerequisite requirements. Job-related experience within a specialized field with increasing levels of responsibility is required.

Continuing Educ./ Training

As needed.

Certificate & Licenses

Valid Driver’s License.

Clearances

Criminal Justice/Fingerprint Clearance, TB Clearance.

Salary:

$80,000 - $90,000

Benefits

As full-time employees of ICEF Public Schools, employees are entitled to medical, life insurance, dental, and vision plans, and 403b retirement programs offered by ICEF Public Schools. Eligible employees will also be entitled to sick leave and vacation time in accordance with ICEF Public School policies.