Executive Assistant - VP

Job Description Summary

Sandoz continues to go through an exciting and transformative period as a global leader and pioneering provider of sustainable Biosimilar and Generic medicines. As we continue down this new and ambitious path, unique opportunities will present themselves, both professionally and personally. Join us, the future is ours to shape!

Job Description

The role of Executive Assistant is to provide administrative support to the Vice President Finance, CFO & Head of B2B Relations as well as to the members of his team.

Your Key Responsibilities:

Your responsibilities include, but are not limited to:

• Manage calendar, meetings and business travels.
• Manage expense accounts as well as Expense and Automobile Policies.
• Create purchase orders and manage related invoicing.
• Create and manage supplier accounts.
• Manage the automobile fleet and related matters for executive members.
• Be the contact person for corporate insurance (e.g.: purchase orders, invoicing and payments, etc.).
• Be the point of contact for external and/or internal audits involving finance.
• Write, translate documents and create PowerPoint presentations.

What you’ll bring to the role:

Essential Requirements:

• Minimum 7 years' experience as an executive assistant.
• Knowledge of Microsoft suite (advanced intermediate).
• Fluency in oral and written French is mandatory. Due to the nature of our operations, oral and written fluency in English is required for regular communication with customers, partners, and/or colleagues, whether in Canada or internationally.

• Interpersonal skills, dynamism, positive energy and a good sense of humor.
• Versatility, adaptability, organization and prioritization skills, as well as thoroughness, attention to detail and efficiency.
• Sense of initiative and autonomy, proactive and able to work on several projects at once.
• Clear, concise communication and a good ability to synthesize information.
• Promotes teamwork and mutual collaboration.
• Sense of discretion and confidentiality.

Desirable Requirements:

• Experience as an executive assistant in a large company and/or at a national and/or global level, an important asset.
• Knowledge of SAP, an asset.

You’ll receive:

• A minimum of three weeks’ vacation.
• Paid time off in addition to your annual vacation and statutory holidays.
• Time back between Christmas and New Year’s Day with full pay.
• Group pension plan with substantial employer contributions.
• Generous and flexible group insurance coverage through our private plan.
• Employee and family assistance.
• Hybrid work formula offered.
• Telemedicine services.
• Parental leave – supplemental top-up payments up to 100% of base salary, regardless of gender or sexual orientation.
• Career enhancement and development, including learning, training and professional recognition opportunities.

Why Sandoz?

Generic and Biosimilar medicines are the backbone of the global medicines industry. Sandoz, a leader in this sector, provided more than 900 million patient treatments across 100+ countries in 2024 and while we are proud of this achievement, we have an ambition to do more!

With investments in new development capabilities, production sites, new acquisitions, and partnerships, we have the opportunity to shape the future of Sandoz and help more patients gain access to low-cost, high-quality medicines, sustainably.

Our momentum is powered by an open, collaborative culture driven by our talented and ambitious colleagues, who, in return for applying their skills experience an agile and collegiate environment with impactful, flexible-hybrid careers, where diversity is welcomed and where personal growth is supported!

Join us!

Commitment to Diversity & Inclusion: We are committed to building an outstanding, inclusive work environment and diverse teams representative of the patients and communities we serve.