Executive Assistant, Vice President, Human Resources, Personal Banking & Vice President, Human [...]

As an Executive Assistant, you will directly support the Vice President, HR, Personal Banking & Vice President, HR, Commercial Banking. You will play a critical role to ensure the most effective use of their time, and the efficient function of their teams. You will be accountable for managing schedules, departmental events and executive correspondence. In addition, you will: liaise with RBC leadership and business partners on their behalf; follow-up on action items; maintain calendars; coordinate travel arrangements; prepare correspondence and other presentation materials; support premises management and logistics; and, prepare / act as a pre-verification officer for department expense reports.

What will you do?

• Provide executive administrative assistance for the executives maintaining a high degree of confidentiality and accuracy within a fast-paced, deadline driven environment.
• Assist as the primary liaison for the executives, with senior internal and external stakeholders.
• Coordinate and maintain the executives’ correspondence, calendar, and reporting, responding and prioritizing as appropriate.
• Proactively manage travel arrangements / itinerary; ensuring seamless travel and efficient use of budgeting and resources.
• Provide support in the planning and development of internal and external meetings or events, activities and key initiatives such as roundtable sessions.
• Manage the executives’ records and business expenses, and ensure invoices and bills are promptly paid; prepare and approve expenses according to delegated authorities.
• Coordinate logistics and organization of conferences / meetings for their teams. Develop agendas, materials and routines, including action items and follow-ups. Provide post-event support as needed.
• Coordinate arrangements for employee changes and onboarding plans for new hires, including equipment and premises requirements and ensuring adherence to policies and procedures.

What do you need to succeed?

Must-have:

• Superior organizational skills specifically around calendar management, scheduling, ability to organize, plan, and schedule activities.
• Strong interpersonal relationship skills in working effectively with various levels of staff, including senior management and executives; ability to work as a team member.
• Sound judgement in decision making; strong problem solving skills and resourceful in working with others and representing the offices of the executives.
• Anticipate the needs of the executives and flag questions or opportunities before issues arise.
• Demonstrate initiative, positive and helpful attitude when dealing with others in a professional manner.
• High proficiency in MS Office (Word, PowerPoint, Excel, Outlook); Intranet and Internet navigating and research skills.

Nice-to-have:

• 3+ years of Executive or Administrative support experience supporting senior leadership.
• Related experience within a matrixed corporate environment.
• Large event planning and execution experience.
• Familiarity with HR, and / or Personal Banking & Commercial Banking platform and / or leaders.

Job Skills

Action-Oriented, Communication, Data Entry, Detail-Oriented, Email Services, Executive Office Administration, Interpersonal Communication, Meeting Organization, Office Administration, Office Coordination, Planning Ability, Presentation Software, Prioritization, Spreadsheet Software, Teamwork, Time Management

Additional Job Details

Address: RBC WATERPARK PLACE, 88 QUEENS QUAY W : TORONTO
City: TORONTO
Country: Canada
Work hours / week: 37.5
Employment Type: Full time
Platform: HUMAN RESOURCES & BMCC
Job Type: Regular
Posted Date: 2025-03-17
Application Deadline: 2025-03-28

Note: Applications will be accepted until 11:59 PM on the day prior to the application deadline date above.

Inclusion and Equal Opportunity Employment

At RBC, we embrace diversity and inclusion for innovation and growth. We are committed to building inclusive teams and an equitable workplace for our employees to bring their true selves to work. We are taking actions to tackle issues of inequity and systemic bias to support our diverse talent, clients and communities.

We also strive to provide an accessible candidate experience for our prospective employees with different abilities. Please let us know if you need any accommodations during the recruitment process.

Join our Talent Community

Stay in-the-know about great career opportunities at RBC. Sign up and get customized info on our latest jobs, career tips and Recruitment events that matter to you.

Expand your limits and create a new future together at RBC. Find out how we use our passion and drive to enhance the well-being of our clients and communities at jobs.rbc.com.