Executive Assistant to the Senior Vice President, Distribution

A great and challenging career opportunity is now open to you within one of Canada's largest financial groups! The Senior Vice-President, Distribution sector is looking for an Executive Assistant to support the Senior Vice-President of Distribution.

Are you a seasoned employee who likes to increase efficiency by managing several files at the same time related to distribution? If you recognize yourself in this profile, come join a dynamic, professional, and results-oriented team!

Reporting directly to the Senior Vice President, Distribution, as Executive Assistant, you will be responsible for:

• Manage incoming and outgoing communications.
• Manage the agenda and coordinate the overall activities of the Senior Vice President.
• Prepare drafts of administrative communications, revise and correct texts and presentations, in French and English.
• Organize meetings and events, both from a logistical and technical point of view.
• Perform the administrative management of the Senior Vice-President's office (invoices, contracts, expense reports, etc.).
• Plan business trips.
• Organize and ensure the filing of digital documents and produce various reports.
• Anticipate the needs of the Senior Vice President and develop tools to increase the efficiency of her office.
• Act as a contact person for all inquiries directed to the Office of the Senior Vice-President.
• Work and manage ad-hoc projects for the Senior Vice President and her distribution team.
• Work closely with the other assistants to coordinate certain tasks and manage certain common files.

Desired profile

• Diploma of Collegial Studies (DEC) in office automation techniques, business administration, or equivalent.
• Minimum of five (5) years of relevant experience in a senior assistant position, executive office management, or equivalent.
• Excellent interpersonal, collaboration, and communication skills.
• Strong organizational skills that reflect the ability to carry out and prioritize several tasks in a harmonious manner with excellent attention to detail.
• Structure, organization, and ability to deal with very tight deadlines and multiple conflicting priorities.
• Advanced language skills in French and English, both oral and written due to daily interactions with English and French-speaking employees throughout Canada. This includes phone calls and emails. You’ll create presentations and documents in both languages.
• Be extremely organized, proactive, and thorough, and be able to anticipate needs/challenges and respond accordingly even in situations of ambiguity.
• Team player and ingenuity with the ability to be extremely effective independently.
• Proven ability to adapt to a variety of competing demands and demonstrate the highest level of customer service and response.
• Demonstrated ability to meet high-performance objectives and deadlines in a fast-paced environment.
• Forward-looking thinking and ability to seize opportunities and propose solutions.
• Strong skills in Microsoft Suite programs (Word, Excel, Outlook, PowerPoint), social media tools, and willingness to learn new technologies.

Come join a flexible and inclusive work environment, which offers you a great work-life balance, as well as competitive benefits!

iA Financial Group

iA Financial Group is the strength of a company with a human side, with its over 8,000 employees. Together, we have earned the trust of our more than four million clients and 25,000 advisors who have chosen us for their insurance, savings, and wealth management.

With over $200 billion in assets and half a billion invested in technological innovation, we’re a key player in the financial services industry in Canada and the United States. The secret to our success? Investing in you, one person at a time. Because, for over 125 years, we have believed that it’s by supporting our employees and surrounding ourselves with the most reputable leaders in the industry, we will continue to innovate.

At iA, we’re invested in you.

At iA Financial Group, we support and celebrate diversity. We strive to provide a workplace that is recognized as inclusive for all, regardless of ethnic origin, nationality, language, religious beliefs, gender, sexual orientation, age, marital status, family situation, or physical or mental disability.

Please note that if you need help or assistance to make the recruitment process more accessible for you, please Contact us here. Someone from our team will be happy to assist you with your needs.