Executive Assistant to the President

Overview
We are seeking a highly organized and proactive Executive Assistant to support the President of our organization. This role is crucial in ensuring the smooth operation of executive functions and will involve a variety of administrative tasks. The ideal candidate will possess exceptional communication skills, strong attention to detail, and the ability to manage multiple priorities in a fast-paced environment. The individual will primarily work from home but will be required to attend in-person meetings and perform other in-person tasks on an as-needed basis.

Our company is growing quickly and we need passionate, excellent, and innovative team members to help us lead this charge. Working in this role will put you at the center of a wide breadth of projects and responsibilities. A flair for multi-tasking, decisiveness, determination, and high levels of detail and accuracy are critical to success. Working in this role also creates an optimal learning environment that will place you in an ideal position for upward growth through the Company.

Responsibilities

1. Provide comprehensive administrative support to the President, including managing inbox, schedules, phone line, and coordinating meetings.
2. Coordinate projects, timelines, and personnel.
3. Book travel and accommodations.
4. Handle inquiries with professionalism and courtesy.
5. Perform data entry tasks accurately and efficiently.
6. Maintain organized files and documentation for easy access and retrieval.
7. Exhibit excellent phone etiquette while answering calls and directing them appropriately.
8. Proofread documents for accuracy and clarity before distribution.
9. Manage the Outlook Calendar for scheduling appointments and reminders.
10. Utilize DocuSign for document management and electronic signatures.
11. Assist in financial record keeping using QuickBooks as needed.
12. Collaborate with other departments to ensure seamless communication and project execution.

Qualifications

1. Proven experience as an executive assistant or in other administrative roles.
2. Strong customer service skills with a focus on client satisfaction.
3. Proficient in data entry with high accuracy rates.
4. Excellent organizational skills with the ability to prioritize tasks effectively.
5. Familiarity with phone etiquette and professional communication standards.
6. Experience with file management systems and document organization.
7. Proficient in proofreading to ensure high-quality written communication.
8. Skilled in using Outlook Calendar for scheduling purposes.
9. Knowledge of DocuSign for managing electronic documents is preferred.
10. Basic understanding of QuickBooks is a plus but not required.

If you are a motivated individual looking to contribute to a dynamic team while supporting executive leadership, we encourage you to apply for this exciting opportunity.

Job Type: Full-time

Pay: $43,585.46-$69,150.84 per year

Benefits:

• Casual dress
• Company events
• Dental care
• Extended health care
• On-site parking
• Vision care
• Wellness program
• Work from home

Flexible language requirement:

• French not required

Schedule:

• Monday to Friday
• Weekends as needed

Application question(s):

• Do you have your own vehicle?

Education:

• Bachelor's Degree (preferred)

Licence/Certification:

• Driving Licence (required)

Location:

• Winnipeg, MB R3M 0W6 (preferred)

Willingness to travel:

• 25% (preferred)

Work Location: Hybrid remote in Winnipeg, MB R3M 0W6