Executive Assistant to the AVP, Development & Alumni Relations

Executive Assistant to the AVP, Development & Alumni Relations - (998378.8)

Job Title: Executive Assistant to the AVP, Development & Alumni Relations

Requisition #: 998378.8

Job Type: Replacement Term

Union or Employee Group: MRSA

Salary Grade: FT or PT

Position End Date: 3/4/2026

Location: Calgary, Alberta, Canada

About MRU

Founded in 1910, Mount Royal University is a student-focused undergraduate university known for high-quality teaching and learning experiences. Currently, more than 15,000 credit students choose from 14 bachelor degrees and 38 majors.

Mount Royal University acknowledges the relationships to the land and all beings, and encourages applications from diverse groups to foster inclusion.

About the Role

The Executive Assistant to the Associate Vice President, Development & Alumni Relations provides administrative and strategic executive support to the AVP and the Foundation Board of Directors. This is a full-time replacement term position ending April 2026.

Responsibilities

1. Provide support to the AVP:

• Prepare drafts of planning documents, proposals, and presentations.
• Coordinate registration and travel arrangements for workshops and conferences.
• Manage mail, correspondence, and calendar scheduling, including individual and committee meetings.
• Process and submit business expenses and corporate P-Card expenses.
• Assist with planning and organizing Board-related events.
• Respond to inquiries from donors, University administration, and Board of Directors.
• Liaise with the President’s office and the Office of the Vice President Advancement.
• Coordinate general office operations and staff events.
• Facilitate HR-related processes, including new employee requirements.
• Update organizational charts, phone lists, and Development Department procedures.
• Input Banner updates for board members and external contacts.

• Serve as point of contact for the Board of Directors.
• Schedule Board, Committee, and Annual General Meetings.
• Assist with agenda development and compile and distribute packages for Board meetings.
• Record and distribute the minutes of Board meetings.
• Maintain, prepare, and update Board lists, manuals, and materials.

• Prepare and submit corporate documents to the government.
• Assist Donor Relations officers with donor events and correspondence.
• Participate in the development of policies and procedures for Foundations operations.
• Back up Fund Development assistant if needed.
• Assist with invites, registration, RSVP’s, and after-event follow-up.

Qualifications

• Bachelor degree or equivalent.
• 5 - 8 years of office administration experience.
• Highly skilled with Microsoft Office, Google Suite, and Raiser's Edge.
• Experience with Board management is an asset.

What We Offer

Mount Royal University offers a competitive total compensation package including health and dental benefits, pension, and a variety of wellness services.

Salary: $49,774.00 - $55,982.00 per annum

Initial review of documents will start on January 6th, 2025.

A cover letter and resume should be submitted in one .pdf document.

We thank all applicants for their interest. Only applicants selected for an interview will be contacted.