Executive Assistant To Executive Directors, Western Zone

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Req ID: #

Location: Western Zone, Yarmouth Regional Hospital

Department: OPWZ Exec Dir Health Services WZ

Type of Employment: Permanent, Hourly FT (100%)

Management/Non Union Position

Posting Closing Date: 1-Dec-24

Nova Scotia Health is the largest provider of health services in Nova Scotia, with some specialized services also offered to clients throughout Atlantic Canada. We’re on a mission to achieve excellence in health, healing, and learning through working together, which is reflected in the hospitals, health centres, and community-based programs we operate across the province. Our passionate team of professionals provides a variety of high-quality inpatient and outpatient services including academic, tertiary, and quaternary care, as well as continuing care, primary health care, public health, and mental health and addictions. Join a diverse team of innovators, collaborators, and creative thinkers today.

Nova Scotia Health employs professionals in all corners of our beautiful province. We believe there's a place here for everyone to call home, from vibrant cities with exuberant nightlife to quaint towns with picturesque trails. The work-life balance that comes with a Nova Scotia Health role means you'll have the time to explore, discover, and participate in that coveted Atlantic lifestyle.

About the Opportunity

Reporting to the Zone Executive Directors Health Services, the Executive Assistant provides confidential and comprehensive, executive-level support. This includes responsibility and accountability for the overall effective management and coordination of the Office of the Zone Executive Directors.

Requiring a strong level of independence and demonstrating advanced communication, relationship building, organizational and critical thinking skills, the Executive Assistant enables and supports administrative aspects of zone operations with a proactive approach supporting the Zone Executive Directors to focus on strategic priorities and achievement of goals and objectives.

The Executive Assistant contributes and supports leadership to the administrative assistants within the zone in terms of all administrative activities, procedures, and guidelines to enable consistency and standardization across the organization.

About You

We would love to hear from you if you have the following:

1. Post-Secondary diploma in a recognized office administration, business administration or secretarial program
2. Undergraduate degree in a related field is considered an asset
3. International Association of Administrative Professionals (IAAP) certification is an asset
4. 5-7 years of progressively responsible experience providing executive level support and office coordination and management, preferably within healthcare and within an integrated service model provided throughout several locations with multiple partners and stakeholders
5. Exceptional leadership, organizational and self-management skills reflecting the ability to perform and prioritize multiple tasks
6. High propensity for detail and accuracy
7. Evidence of interpersonal and relationship building skills required to build and maintain strong, collaborative working relationships with all stakeholders, including staff, physicians, volunteers, patients, families, senior management, Department of Health and Wellness and external partners
8. Advanced written and verbal communication skills with the ability to adapt communications to the applicable audience and draft communications on behalf of the Executive Director
9. Ability to work independently with minimal direction and demonstrated proactive approaches to problem solving with strong decision-making capability
10. Proven ability to manage complex and highly confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of service and response
11. Demonstrated ability to meet tight deadlines in a fast-paced environment, and to turn work around within a short time span with competing and often changing demands and priorities
12. Extensive knowledge of entire zone (including leaders, staff, physicians, programs/services and geographical areas) operating in a matrix model
13. Demonstrated competencies requiring advanced skills and abilities in all facets of modern office practices and information and meeting technologies Experience utilizing technology in meeting planning to create efficiencies and streamline tracking and retrieval of information

Please ensure your resume is up to date and includes all relevant education, experience, training, and certifications.

Hours: Permanent, full-time position; 75 hours bi-weekly

Compensation and Benefits: $26.92 - $33.65 hourly. Successful candidates may be eligible for our benefits package which includes health, dental, travel, long-term disability, and life insurance coverage as well as a defined benefit pension plan.

Once You've Applied: Thank you for your interest in this position. Only those applicants selected for an interview will be contacted.

Nova Scotia Health is committed to being a workforce that is free of discrimination, values diversity, and is representative, at all job levels, of the people we serve. We encourage all qualified applicants who self-identify as Indigenous, Black/African Nova Scotian, Persons of Colour, Foreign Nationals/Newcomers, Persons with Disabilities, 2SLGBTQIA+ and self-identify.