Executive Assistant To Executive Directors - Central Zone

Click here as an internal applicant.

Req ID: #

Location: Central Zone, Halifax Infirmary Robie Street Entrance - QEII

Department: OPCZ Exec Dir Health Services CZ

Type of Employment: Permanent Hourly FT (100%)

Management/Non Union Position

Posting Closing Date: 5-Jan-25

Nova Scotia Health is the largest provider of health services in Nova Scotia, with some specialized services also offered to clients throughout Atlantic Canada. We’re on a mission to achieve excellence in health, healing, and learning through working together, which is reflected in the hospitals, health centres, and community-based programs we operate across the province. Our passionate team of professionals provides a variety of high-quality inpatient and outpatient services including academic, tertiary, and quaternary care, as well as continuing care, primary health care, public health, and mental health and addictions. Join a diverse team of innovators, collaborators, and creative thinkers today.

Nova Scotia Health employs professionals in all corners of our beautiful province. We believe there's a place here for everyone to call home, from vibrant cities with exuberant nightlife to quaint towns with picturesque trails. The work-life balance that comes with a Nova Scotia Health role means you'll have the time to explore, discover, and participate in that coveted Atlantic lifestyle.

About the Opportunity

Reporting to the Executive Directors Health Services, the Executive Assistant provides confidential and comprehensive, executive-level support to the Zone Executive Directors. This includes responsibility and accountability for the overall effective management and coordination of the Office of the Zone Executive Directors.

Requiring a strong level of independence and demonstrating advanced communication, relationship building, organizational and critical thinking skills, the Executive Assistant enables and supports administrative aspects of zone operations with a proactive approach supporting the Zone Executive Directors to focus on strategic priorities and achievement of goals and objectives. The Executive Assistant contributes and supports leadership to the administrative assistants within the zone in terms of all administrative activities.

This position will support 2 Executive Directors in Central Zone.

Key Responsibilities

1. Serve as the primary contact and liaison for executive leadership, facilitating communication and collaboration with internal and external stakeholders.
2. Manage calendars, coordinate meetings, and organize travel arrangements while ensuring preparedness and adherence to timelines.
3. Handle sensitive and confidential information with discretion, maintaining the highest level of professionalism.
4. Research, draft, and proofread communications and documents on behalf of leadership.
5. Utilize advanced office and meeting technologies to streamline processes and enhance efficiency.
6. Track and coordinate projects, ensuring milestones and deliverables are met.

About You

We would love to hear from you if you have the following:

1. Post-Secondary diploma in a recognized office administration, business administration or secretarial program; Undergraduate degree in a related field is considered an asset.
2. 5-7 years of progressively responsible experience, providing executive level support and office coordination and management, preferably within an integrated service model provided throughout several locations with multiple partners and stakeholders.
3. Experience within healthcare and familiarity with Central Zone operations preferred.
4. International Association of Administrative Professionals (IAAP) certification is an asset.
5. Exceptional organizational, leadership, and decision-making skills.
6. Advanced written and verbal communication abilities, with experience adapting messages for diverse audiences.
7. Proven ability to work independently, prioritize tasks, and manage competing demands under tight deadlines.
8. Strong interpersonal skills to foster and maintain collaborative relationships.
9. Proficiency with modern office technologies.
10. Competencies in other languages an asset, French preferred.

Please ensure your resume is up to date and includes all relevant education, experience, training, and certifications.

Compensation and Benefits

$26.9196 - 33.6494 Hourly

Successful candidates may be eligible for our benefits package which includes health, dental, travel, long-term disability, and life insurance coverage as well as a defined benefit pension plan.

Once You've Applied

Thank you for your interest in this position. Only those applicants selected for an interview will be contacted.

Nova Scotia Health is committed to being a workforce that is free of discrimination, values diversity, and is representative, at all job levels, of the people we serve. We encourage all qualified applicants who self-identify as Indigenous, Black/African Nova Scotian, Persons of Colour, Foreign Nationals/Newcomers, Persons with Disabilities, 2SLGBTQIA+ and self-identify.