Executive Assistant to COO

Job Title: Executive Assistant to COO

Salary: $75,000

Position Type: Full-Time

Company Description

We are a rapidly growing organization dedicated to redefining industry standards and delivering exceptional service experiences. Our mission is to create a seamless, innovative, and customer-focused environment while fostering a workplace culture of inclusion, collaboration, and continuous improvement.

Guided by our core values of integrity, resilience, customer focus, community, and security, we strive to build meaningful relationships, drive innovation, and support the communities we serve. As we continue our expansion, we are looking for passionate individuals who are eager to make an impact and contribute to our success.

We are currently seeking a highly organized, proactive, and resourceful Executive Assistant to support our Chief Executive Officer (COO). This role is crucial in ensuring the efficiency of daily operations, time management, and communication across internal and external stakeholders.

Responsibilities

1. Provide high-level administrative support to the COO, including managing calendars, scheduling meetings, and handling correspondence.
2. Prepare reports, presentations, and documentation for executive meetings.
3. Organize and coordinate meetings, agendas, logistics, and detailed minutes.
4. Act as a key liaison between executives and internal/external stakeholders to ensure smooth communication.
5. Coordinate travel arrangements for executives and team members.
6. Oversee service, milestone rewards, and employee recognition programs.
7. Reconcile monthly credit card statements for executives and submit them for processing.
8. Handle confidential information with discretion.
9. Perform additional administrative tasks as needed.

Qualifications

1. Bachelor's degree in Business Administration or a related field (preferred).
2. 3-5 years of experience supporting C-Suite executives in an administrative role.
3. Strong organizational and time management skills.
4. Excellent written and verbal communication abilities.
5. High proficiency in Microsoft Office Suite and other relevant software.
6. Ability to work in a fast-paced, high-demand environment while maintaining attention to detail.
7. Experience in property management is a plus but not required.

What We Offer

1. A people-first culture built on integrity, accountability, and teamwork.
2. A dynamic and innovative work environment where you are empowered to make an impact.
3. Competitive compensation with a comprehensive group benefits plan, 401K matching program, and discretionary bonus opportunities.
4. A strong commitment to workplace safety and professional growth.

If you are a highly motivated professional looking to support a forward-thinking executive team, we would love to hear from you! Apply today and be a part of our growing success.