Executive Assistant to CFO

EXECUTIVE ASSISTANT TO CFO

Reference #: 2025-24

Strong. Proud. Uplifting.

At Ornge, we believe that ordinary people can do extraordinary things. Each day, we connect communities with critical care across Ontario, Canada. In the air and by land, our teams deliver equity in emergency response, uplifting the lives of those in our care.

We are excited to onboard individuals who bring energy, enthusiasm, and professionalism to our growing group of difference-makers and life-changers.

Discover Ontario, Canada, and an exciting career with Ornge.

Position Details

• Position Title: Executive Assistant to CFO
• Department/Section: Corporate Services
• Employment Status: Permanent Full Time
• Targeted Salary Range: $60,639.60-$72,009.53
• Work Mode: Hybrid (2 Days Per Week)
• Location: 5310 Explorer Dr, Mississauga
• Hours of Work: 8:30am-4:30pm
• Posting Open Date: February 25, 2025
• Posting Close Date: March 4, 2025

The targeted salary range is supplemented by a competitive total rewards package. The salary offered to the successful candidate will consider factors such as the individual’s skillset, level of experience applicable to the role, and internal equity considerations.

Job Responsibilities

Ornge is seeking an organized, detail-oriented, and proactive Executive Assistant to support the Chief Financial Officer (CFO). This critical role involves providing high-level administrative support to the CFO, managing calendars, coordinating meetings, supporting the creation of presentation materials, and handling confidential information with discretion. The Executive Assistant will also act as a liaison between the CFO and internal/external stakeholders, ensuring seamless communication and facilitating efficient operations within the finance department.

Key Accountabilities:

• Maintains and prioritizes the executive’s calendar.
• Ensures the effective and efficient workflow between the executive’s office and internal and external clients.
• Regularly interacts with and manages relationships with internal and external partners at the executive/senior level, including the Board.
• Queries requests that appear to be incomplete, non-compliant, or unusual.
• Follows up with the executive on requests for additional approval information.
• Ensures that reasonable deadlines are set in the context of other work requirements.
• Monitors the progress of interim work products.
• Ensures deadlines are met.
• Provides confidential assistance to the executive.
• Drafts and/or edits correspondence, policies, and other documents.
• Organizes and oversees corporate events on behalf of the CXO.
• May support the creation of presentation materials for Board, executive, and other meetings.
• Other duties as assigned.

Qualifications:

• Post-secondary degree or diploma in Administration or a related field or equivalent work experience.
• 5-6 years of experience.
• Administrative experience at the executive level.
• Experience with Microsoft Office applications i.e. Word, PowerPoint, Excel, Outlook.
• Experience working with Boards.
• Experience working in the broader public sector is preferred.
• Experience in an aviation, healthcare, or related environment is preferred.
• Experience working in a unionized environment preferred.

Total Rewards:

• Comprehensive Health, Dental and Vision Benefit Plan.
• 24/7 Employee and Family Assistance Program.
• Premium Defined Benefits Pension Plan Automatic Enrollment.
• Three Paid Personal Days (Pro-Rated for Year 1).
• Accrued vacation time starting at three weeks per year.
• Employee Promotional Programs relating to personal phone plans, furniture, home/car insurance, travel, fitness, attractions, and more!

Company Culture:

At Ornge, we are:

• Community connectors.
• Equity in healthcare.
• Strong in our convictions.
• Proud of the services we provide.
• Uplifting in our mission, values, and services.

You can expect us to be:

• Competitive in pay, benefits, vacation time and more.
• Promoters of diversity.
• Champions of inclusivity and accessibility.
• Committed to your career advancement.
• A tight-knit, supportive culture.

What’s Next:

• If you are ready to uplift lives, apply directly online.
• All resumes are reviewed by our team and only those under consideration will be contacted.
• Ornge is committed to providing accessible accommodations in compliance with Accessibility for Ontarians with Disabilities Act (AODA). Should you require accommodation through any stage of the recruitment process, please email us at talentacquisition@ornge.ca and we will work with you to meet your needs.
• Ornge encourages applications from candidates identifying as a member of a traditionally underrepresented group including First Nations, Métis, Inuit, and urban Indigenous peoples; Francophone persons; Black and racialized persons; members of 2SLGBTQIA+ communities; and persons with disabilities.

Are you ready to pursue a career that has a profound impact on communities across Ontario, Canada? Join us.

Ornge. Lives uplifted.