Executive Assistant to CFO

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Our client, a local not-for-profit organization, is seeking a highly organized and professional Executive Assistant to support the Chief Financial Officer for a 6-month contract with potential for extension. This role will be located in an office in downtown Edmonton.
The ideal candidate will bring experience supporting a CFO or similar executive, have strong business acumen, and excel in written and verbal communication.

Responsibilities:

1. Provide comprehensive administrative support to the CFO, including calendar management, scheduling meetings, and preparing correspondence.
2. Draft briefing notes, reports, and presentations based on dictation or outlined instructions.
3. Assist with meeting preparation, including agendas, minutes, and follow-up actions.
4. Manage departmental communication and ensure seamless coordination within the finance team.
5. Maintain and organize files, documents, and resources using Microsoft Teams, SharePoint, and other Microsoft Office tools.
6. Support special projects, including those involving Microsoft Project or similar tools.
7. Utilize advanced tools like ChatGPT and Microsoft Co-pilot to streamline tasks and enhance productivity.
8. Identify and recommend opportunities for process improvements.

Qualifications:

1. Proven experience as an Executive Assistant supporting a CFO or similar senior executive.
2. Exceptional written and verbal communication skills.
3. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with Teams, SharePoint, and Microsoft Project.
4. Ability to draft professional documents and correspondence with minimal supervision.
5. Strong organizational skills, attention to detail, and ability to manage multiple priorities.
6. A proactive attitude and ability to anticipate needs before they arise.

Please note that all applicants must be legally entitled to work in Canada, including holding any necessary work permits.

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